Executive Office & Operations Coordinator

Oza Holdings group; Midrand; On-site; ZAR 180,000 - 240,000; Full time

Job summary

CEMZA is seeking an Office Administrator to keep the day-to-day office operations smooth and compliant. You will support senior management, coordinate facilities, and manage travel, IT inventory, and documentation tasks.

The role requires multitasking, independence and the ability to meet deadlines across EH&S, scheduling, travel, fleet administration and vendor coordination. You will contribute to efficient office service delivery and governance.

Qualifications

• Matric (Grade 12).
• A relevant qualification in office administration, office management or a related field will be advantageous.
• A minimum of 3-5 years' experience in office administration, office management or facilities coordination.

Responsibilities

• Oversee EH&S compliance and workplace safety, conduct risk assessments, and maintain emergency procedures.
• Manage the Chairman's/COO's calendar, prepare agendas and coordinate meetings with stakeholders.
• Coordinate local and international travel, accommodations and visas in line with policy and arrange travel documentation.
• Audit vessel and shipment documentation for accuracy and regulatory compliance.
• Maintain IT inventory, license management (Microsoft 365), and supplier-related records.

Job description

CEMZA is seeking an Office Administrator to keep the day-to-day office operations smooth and compliant. You will support senior management, coordinate facilities, and manage travel, IT inventory, and documentation tasks.

The role requires multitasking, independence and the ability to meet deadlines across EH&S, scheduling, travel, fleet administration and vendor coordination. You will contribute to efficient office service delivery and governance.