Executive Office Coordinator – Teaching & Learning

Cape Peninsula University of Technology; Cape Town; On-site; ZAR 350,000 - 480,000; Full time

Job summary

Cape Peninsula University of Technology invites applications for the role of Office Coordinator in the Office of the DVC: Teaching and Learning. The position is based at District Six Campus, Cape Town, and supports executive administration and project coordination.

The role requires a National Diploma in Office Management Technology or a Bachelor's degree in Administration, plus several years of senior-level secretarial experience and strong reporting skills.

Qualifications

• A relevant National Diploma in Office Management Technology or a Bachelor's degree in Administration or equivalent.
• At least four (4) years' experience in administrative support involving secretarial responsibilities, two (2) of which should be at senior management level.
• Demonstrably ability in preparing reports for high-level meetings and to present material to influence decision makers.
• Experience working on multiple projects and with project management software.

Responsibilities

• Supporting the executive office and coordinating projects emanating from the Executive Officer.
• Developing work-flow processes for projects and clarifying responsibilities.
• Drafting presentations, proposals, schedules and budgets, and sourcing resources.
• Ensuring effective communication among stakeholders and coordinating project teams to meet targets.

Skills

Diary management

Meeting scheduling

Report writing

Project coordination

Communication skills

Education

National Diploma in Office Management Technology

Bachelor's degree in Administration

Tools

Microsoft Office Suite

Project management software

Job description

Cape Peninsula University of Technology invites applications for the role of Office Coordinator in the Office of the DVC: Teaching and Learning. The position is based at District Six Campus, Cape Town, and supports executive administration and project coordination.

The role requires a National Diploma in Office Management Technology or a Bachelor's degree in Administration, plus several years of senior-level secretarial experience and strong reporting skills.