Executive Front Desk & Legal Administrator

Edge Executive Search Group; Johannesburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Edge Executive Search Group in Johannesburg seeks a Receptionist / Legal Administrator to deliver a polished front-of-house experience while supporting legal administration and office coordination. This role blends reception, executive support and office operations in a professional consulting and legal environment.

The successful candidate will manage calendars, meetings, travel arrangements and document management for executives and consultants, requiring discretion, organisation and excellent

Qualifications

• Experience in reception, legal administration, office administration or similar professional services.
• Strong organisation and administrative skills.
• Excellent verbal and written communication.
• Professional client-facing manner and discretion with confidential information.

Responsibilities

• Manage calendars, appointments, meetings and events.
• Welcome clients and visitors professionally and provide refreshments where appropriate.
• Maintain accurate digital and physical filing systems.
• Capture and organise files on cloud or server folders.
• Maintain physical document storage and filing systems.
• Archive company documentation and files on a quarterly basis.
• Coordinate flights, accommodation and car rental for employees and executives.
• Plan and coordinate social events and year-end functions.
• Support executives with personal administration and scheduling requirements.
• Process and organise receipts, invoices and purchase documentation.
• Coordinate appointments and routine administrative arrangements for executives.
• Prepare and send birthday cards or messages to clients.
• Assist with recruitment administration, including scheduling interviews and liaising with recruitment agencies.
• Assist with verification and background checks.
• Obtain and compare supplier quotations.
• Provide general administrative support to management and consultants.
• Obtain comparative quotations for transcription and handwriting expert services relating to litigation matters.
• Print and prepare CTL Management Forum and litigation-related documentation.
• Coordinate EE and IR training schedules.
• Prepare and submit certificates of completion for relevant training sessions.
• Liaise with Body Corporate and third-party suppliers regarding maintenance and repairs.
• Monitor discretionary grant opportunities and communicate relevant opportunities to clients.
• Assist with obtaining and maintaining CTL Management Forum membership certificates and related client compliance documentation.

Skills

Reception

Legal admin

Office admin

Calendar management

Client service

Communication

Discretion

Coordination

Problem solving

Microsoft Office

Tools

Microsoft Office

Document management systems

Job description

Edge Executive Search Group in Johannesburg seeks a Receptionist / Legal Administrator to deliver a polished front-of-house experience while supporting legal administration and office coordination. This role blends reception, executive support and office operations in a professional consulting and legal environment.

The successful candidate will manage calendars, meetings, travel arrangements and document management for executives and consultants, requiring discretion, organisation and excellent