Legal Office Admin for Pretoria — Front Desk & Operations Pro

Placements24; Pretoria; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund contributions

Career progression

Professional work environment

Job summary

Placements24, a Pretoria-based professional services firm, is seeking an Office Administrator to manage daily operations of the central office. The role emphasizes a professional environment for staff and clients, requiring strong organizational and interpersonal skills.

You will handle reception, scheduling, filing, onboarding, and collaboration with IT and vendors, supporting secretaries and ensuring compliance with health and safety policies.

Qualifications

• Previous experience in an Office Administrator role, preferably within a professional services environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee general office operations, including reception, mail handling, and building maintenance coordination.
• Manage office supplies inventory, ordering, and distribution.
• Schedule and coordinate meetings, appointments, and conference calls for internal teams.
• Act as the first point of contact for visitors, clients, and external callers, providing a professional and welcoming experience.
• Maintain and update office databases, filing systems (both physical and digital), and records.
• Assist with the onboarding process for new employees, including workspace setup and orientation.
• Coordinate with IT support for equipment maintenance and troubleshooting.
• Liaise with vendors and service providers to ensure quality and cost-effectiveness.
• Support legal secretaries and other staff with ad-hoc administrative tasks.
• Ensure compliance with office policies and health and safety regulations.

Skills

Organizational skills

Communication skills

Multitasking

Customer service orientation

Independent worker

Team collaboration

Tools

Microsoft Office

Job description

Placements24, a Pretoria-based professional services firm, is seeking an Office Administrator to manage daily operations of the central office. The role emphasizes a professional environment for staff and clients, requiring strong organizational and interpersonal skills.

You will handle reception, scheduling, filing, onboarding, and collaboration with IT and vendors, supporting secretaries and ensuring compliance with health and safety policies.