Executive Assistant / Virtual Assistant

VirtueStaff LLC; South Africa; Remote; ZAR 420,000 - 680,000; Full time

Benefits offered by this job

Work From Home

Performance Bonus

Job summary

VirtueStaff LLC seeks a high-level Executive Assistant to act as a strategic partner to the client and business owner. The role requires proactive thinking, autonomy in operations, and a strong command of AI and modern tools to stay ahead of schedules.

The ideal candidate will manage emails, calendars, Zoom, onboarding for new clients, and CRM activities, while maintaining professional communication and executive presence in client interactions.

Qualifications

• Experience as an Executive Assistant for a business owner in a fast-paced environment.
• Must anticipate needs and act proactively across stakeholders.
• Advanced knowledge of ActiveCampaign, Asana, and Google Drive.
• Strong Excel/Sheets skills and data handling abilities.
• High proficiency with AI tools to boost efficiency.

Responsibilities

• Proven experience with email and calendar management.
• Manage the owner’s email and LinkedIn, interacting with clients with high-level service and professional voice.
• Oversee a complex calendar, manage Zoom calls, and capture notes that drive action items.
• Lead onboarding for new clients and assemble high-impact presentations for meetings.
• Maintain CRM (ActiveCampaign) with contacts and sales admin tasks.
• Manage file structures in Google Drive and project workflows in Asana, tracking data.

Skills

Email/calendar management

Proactive thinking

Executive presence

AI tool usage

Attention to detail

Tools

ActiveCampaign

Asana

Google Drive

Excel/Sheets

Job description

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

Responsibilities

• Proven experience with email and calendar management
• Manage the owners email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice"
• Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
• Lead the onboarding process for new clients and pull together high-impact presentations for meetings
• Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
• Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

Requirements

• Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
• Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
• Advanced knowledge of ActiveCampaign, Asana, and Google Drive
• Strong Excel/Sheets knowledge and data exposure
• Highly proficient in using AI tools to increase efficiency and speed
• High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

Benefits

• Work From Home
• Performance Bonus