Virtual Administrative Assistant

Placements24; Pretoria; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Flexible hours

Remote work

Wellness programs

Professional development

Job summary

Placements24 is seeking a proactive Virtual Administrative Assistant to provide comprehensive remote support. You will manage calendars, handle emails, and prepare documents while maintaining organized digital filing systems and conducting online research.

Ideal candidates are self-motivated, highly organized, and possess excellent communication skills. This remote-first role offers autonomy and flexible hours, with health and wellness programs and opportunities for professional development.

Qualifications

• Experience as a Virtual Administrative Assistant or in a remote administrative support role.
• Proficient with Google Workspace or Microsoft 365.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Home office setup with reliable internet connection.

Responsibilities

• Manage and organize digital calendars, scheduling virtual meetings and appointments for team members.
• Handle email correspondence, filter messages, and respond to inquiries in a timely and professional manner.
• Prepare and format documents, presentations, and reports using various digital tools.
• Organize and maintain digital filing systems, ensuring easy retrieval and security of sensitive information.
• Conduct online research and compile data for various projects and reports.
• Provide remote technical support for virtual meetings and collaborative platforms.

Skills

Remote work experience

Excellent communication

Organizational skills

Self-motivated

Tools

Google Workspace

Microsoft 365

Video conferencing

Job description

About the Role

Our client is seeking a proactive and efficient Virtual Administrative Assistant to provide comprehensive remote support. This role is integral to maintaining seamless operations and supporting key personnel from a distance. The ideal candidate is self-motivated, highly organized, and possesses excellent communication skills, enabling them to thrive in a remote-first work setting. You will manage a variety of administrative tasks, ensuring productivity and smooth communication channels are maintained across the organization. This position offers the autonomy and flexibility of working from home while being a vital part of a collaborative and forward-thinking team, directly impacting operational efficiency and success.

Key Responsibilities

• Manage and organize digital calendars, scheduling virtual meetings and appointments for team members.
• Handle email correspondence, filter messages, and respond to inquiries in a timely and professional manner.
• Prepare and format documents, presentations, and reports using various digital tools.
• Organize and maintain digital filing systems, ensuring easy retrieval and security of sensitive information.
• Conduct online research and compile data for various projects and reports.
• Provide remote technical support for virtual meetings and collaborative platforms.

Requirements

• Demonstrated experience as a Virtual Administrative Assistant or in a remote administrative support role.
• Proficiency in cloud-based office suites (e.g., Google Workspace, Microsoft 365) and virtual meeting platforms.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong organizational and time-management skills, with the ability to work autonomously.
• Tech-savvy with the ability to quickly learn new software and tools.
• A dedicated home office setup with reliable internet connectivity.

Benefits

• Competitive salary commensurate with experience.
• Flexible working hours within a defined operational window.
• Health and wellness programs accessible remotely.
• Opportunities for professional development and skill enhancement.
• A supportive and empowering remote work environment focused on employee well-being.