Executive Assistant to Defence Secretary

EdUpStairs; Pretoria; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs in Pretoria is seeking a capable Administrative Secretary to support the Secretary for Defence with executive administrative tasks. You will handle reception, document preparation, and efficient filing while coordinating meetings and travel.

The role requires strong organisation, discretion, and excellent communication skills, with prior experience in government or public service settings preferred.

Qualifications

• Grade 12 (NQF 4) or equivalent with Secretarial Diploma.
• A National Diploma (NQF 6) will serve as an added advantage or equivalent qualification.
• Minimum of three years experience providing support to Senior Management and executive administration.

Responsibilities

• Provide secretarial, reception and administrative support to the Secretary for Defence.
• Receive visitors, screen and direct calls and handle enquiries professionally.
• Maintain filing and records management in line with policies and procedures.
• Prepare briefing notes, reports and submissions for the Secretary for Defence.
• Coordinate meetings, venues, catering, documentation and technical needs.
• Arrange travel and accommodation for the Secretary for Defence.
• Liaise with internal and external stakeholders on behalf of the Secretary for Defence.
• Maintain confidentiality of sensitive information.

Skills

Organisational skills

Time management

People skills

Communication

Discretion

Research

Education

Grade 12 (NQF 4)

Secretarial Diploma

National Diploma (NQF6) as advantage

Tools

PowerPoint

Job description

EdUpStairs in Pretoria is seeking a capable Administrative Secretary to support the Secretary for Defence with executive administrative tasks. You will handle reception, document preparation, and efficient filing while coordinating meetings and travel.

The role requires strong organisation, discretion, and excellent communication skills, with prior experience in government or public service settings preferred.