Executive Assistant to CEO — Remote & Proactive Partner

CrewBloom, Inc; South Africa; Remote; ZAR 240,000 - 480,000; Full time

Job summary

CrewBloom, Inc. is hiring an Executive Assistant to directly support the CEO of a fast-moving startup. You will manage the CEO's calendar, inbox, priorities, and follow-ups, serving as a trusted partner who keeps work moving in a fast-paced environment.

Location-flexible role with strong emphasis on proactive, organized, and discreet executive support. You will anticipate needs, handle confidential information, and coordinate travel and meetings while staying aligned with the CEO's goals.

Qualifications

• Experience supporting a senior executive, preferably a CEO or founder.
• Demonstrated ability to manage calendar, email, and multiple priorities.
• Excellent written and verbal English communication.

Responsibilities

• Manage the CEO’s calendar, scheduling, and meeting coordination with internal and external stakeholders.
• Monitor and organize the CEO’s inbox, identify priorities, and assist with routine correspondence.
• Track action items, deadlines, and follow-ups across multiple workstreams.
• Prepare agendas, briefing notes, and meeting materials.
• Triage and prioritize incoming requests based on the CEO’s goals and priorities.
• Coordinate travel, meetings, and other logistics as needed.
• Organize documents, files, and internal information for easy access.
• Support ad hoc projects and administrative initiatives as the business evolves.
• Anticipate the CEO’s needs and proactively follow through on outstanding tasks.
• Handle confidential and sensitive information with a high level of discretion.

Skills

Executive support

CEO support

Time management

Prioritization

Independence

Tools

Calendar tools

Email tools

Productivity tools

Job description

CrewBloom, Inc. is hiring an Executive Assistant to directly support the CEO of a fast-moving startup. You will manage the CEO's calendar, inbox, priorities, and follow-ups, serving as a trusted partner who keeps work moving in a fast-paced environment.

Location-flexible role with strong emphasis on proactive, organized, and discreet executive support. You will anticipate needs, handle confidential information, and coordinate travel and meetings while staying aligned with the CEO's goals.