Executive Assistant & Operations Coordinator

Affinity International; Johannesburg; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Affinity International seeks an Executive Assistant & Operations Coordinator to work alongside the CEO, blending executive support, content creation, and operational coordination. The role requires proactive, highly organized individuals with client-facing experience and the ability to manage multiple priorities.

The ideal candidate will create design assets, plan daily content, handle invoicing and financial tracking, and support daily administrative tasks while interfacing with senior

Qualifications

• Fluent English required (verbal & written).
• Experience creating design assets and content for professional use.
• Experience with invoicing, bookkeeping or financial tracking.
• Highly organized with strong attention to detail.
• Able to multitask and operate independently in a fast-paced environment.
• Comfortable working closely with senior leadership.

Responsibilities

• Act as trusted partner to the CEO, supporting daily operations and key initiatives.
• Join client calls and communicate confidently in fluent English, representing the business professionally.
• Create high-quality design assets (LinkedIn posts, marketing materials, internal documents).
• Plan and execute consistent daily content, especially for LinkedIn.
• Manage basic financial administration including quotes, invoicing, and record tracking.
• Compile and maintain monthly financial summaries and operational reports.
• Coordinate schedules, meetings, and follow-ups.
• Support general administrative and operational tasks across the business.

Skills

Fluent English

Client-facing

Proactive

Highly organized

Multitasking

Independent worker

Strong communication

Tools

Canva

Figma

Adobe Creative Suite

Invoicing software

Job description

Overview

We are seeking a highly capable and detail-oriented Executive Assistant & Operations Coordinator to work directly alongside the CEO.

This is a dynamic, high-impact role that blends executive support, content creation, and operational coordination. The ideal candidate is proactive, organised, and confident in client-facing environments, with the ability to manage multiple priorities and contribute to the smooth running of the business.

Key Responsibilities

• Act as a trusted partner to the CEO, supporting daily operations and key initiatives
• Join client calls and communicate confidently in fluent English, representing the business professionally
• Create high-quality design assets (e.g. LinkedIn posts, marketing materials, internal documents)
• Plan and execute consistent daily content, particularly for LinkedIn
• Manage basic financial administration including quotes, invoicing, and record tracking
• Compile and maintain monthly financial summaries and operational reports
• Coordinate schedules, meetings, and follow-ups
• Support general administrative and operational tasks across the business

Requirements

• Fluent English with excellent verbal and written communication
• Ability to work EST hours in alignment with a US-based company
• Strong interpersonal skills with a professional, client-facing presence
• Proven design experience (portfolio required)
• Experience with invoicing, bookkeeping, or financial tracking
• Highly organised with strong attention to detail
• Ability to multitask and operate independently in a fast-paced environment
• Comfortable working closely with senior leadership

Preferred Qualifications

• Previous experience supporting a CEO or senior executive
• Familiarity with LinkedIn content creation and social media management
• Proficiency in design tools (e.g. Canva, Figma, Adobe Suite)
• Basic understanding of business operations and reporting

What Success Looks Like

• Seamless day-to-day support of the CEO
• Consistent, high-quality content and design output
• Accurate and reliable financial and operational tracking
• Confident, professional client communication