Executive Assistant & Project Ops Lead - Remote-Friendly

D2B; Durban; Remote; ZAR 247,000 - 296,000; Full time

Job summary

D2B is seeking an Executive Assistant – Project Management & Operations to act as the Founder’s right-hand across two veterinary-focused businesses. You will drive high-volume administrative tasks, own project delivery, and coordinate operational workstreams with minimal founder intervention.

You will liaise with external partners and internal teams, anticipating needs and ensuring critical deliverables move forward smoothly within UK business hours, from a remote home-office setup.

Qualifications

• Proven senior EA or project coordination experience supporting busy founders/executives.
• Strong operational follow-through with ability to manage multiple moving parts and deadlines.
• Independent, autonomous judgment with high emotional intelligence.
• Fluent English, professional polish for UK stakeholders and veterinary professionals.
• Demonstrated remote-working discipline and self-directed delivery aligned to UK hours.

Responsibilities

• Oversee cross-business tasks, deliverables, and strategic projects across both entities.
• Track timelines, milestones, and pending actions to ensure on-schedule delivery.
• Proactively follow up with internal teams to eliminate bottlenecks and maintain execution cadence.
• Identify recurring friction points and implement clearer workflows and processes.
• Offload high-volume admin tasks from the Founder and organize priorities for execution.
• Coordinate with external partners, clients, and contractors with professional communication.

Skills

Senior EA / Project coordination

Operational follow-through

Autonomous judgment

Executive-level English

Remote workspace discipline

Tools

ClickUp

Asana

Monday.com

Trello

Google Workspace

Microsoft 365

Job description

D2B is seeking an Executive Assistant – Project Management & Operations to act as the Founder’s right-hand across two veterinary-focused businesses. You will drive high-volume administrative tasks, own project delivery, and coordinate operational workstreams with minimal founder intervention.

You will liaise with external partners and internal teams, anticipating needs and ensuring critical deliverables move forward smoothly within UK business hours, from a remote home-office setup.