Remote Executive Assistant & Projects Lead (Operations)

d2B; Pretoria; Remote; ZAR 247,000 - 296,000; Full time

Job summary

d2B is seeking an experienced Executive Assistant – Project Management & Operations to act as the Founder’s right-hand across two veterinary-focused entities. The role demands autonomous execution, proactive bottleneck anticipation, and end-to-end ownership of projects and administrative workloads to ensure smooth delivery across both companies.

You will manage cross-business tasks, deadlines, and stakeholder coordination, while maintaining high-level executive support and prioritizing critical

Qualifications

• Senior EA or project coordination experience supporting busy founders/executives across multiple projects.
• Strong operational follow-through and accountability with multiple moving parts.
• Ability to exercise autonomous judgment and resolve issues without micromanagement.
• Fluent executive-level English for UK stakeholders and veterinary professionals.
• Proven remote-work discipline aligned to UK working hours.

Responsibilities

• Oversee cross-business tasks, operational deliverables, and strategic projects across both entities.
• Track timelines, milestones and pending actions to ensure on-time delivery.
• Coordinate with internal team of 6–7 and eliminate bottlenecks to maintain steady execution.
• Identify friction points and implement clear workflows to improve processes.
• Offload founder workload with high-volume admin tasks and delegated actions.
• Synthesize inputs and priorities to ensure critical deliverables aren’t dropped.
• Communicate with external partners and contractors professionally on behalf of the Founder.

Skills

Senior EA / Project Coordination

Operational follow-through

Autonomous judgment

Executive English

Remote-work discipline

Tools

ClickUp

Asana

monday.com

Trello

Google Workspace

Microsoft 365

Job description

d2B is seeking an experienced Executive Assistant – Project Management & Operations to act as the Founder’s right-hand across two veterinary-focused entities. The role demands autonomous execution, proactive bottleneck anticipation, and end-to-end ownership of projects and administrative workloads to ensure smooth delivery across both companies.

You will manage cross-business tasks, deadlines, and stakeholder coordination, while maintaining high-level executive support and prioritizing critical