Executive Assistant / Operations Manager

Cooperidge Consulting Firm; South Africa; On-site; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Work From Home

Training & Development

Performance Bonus

Job summary

Cooperidge Consulting Firm is seeking an Executive Assistant / Operations Manager for our fast-growing Capital Advisory Program. This role supports day-to-day operations across client management, recruiting workflows, communications, and scheduling in a fast-paced, remote environment.

You will manage calendars, coordinate meetings, maintain CRM, support onboarding and pipeline tracking, and help with social media scheduling and administrative logistics while ensuring a high-quality client

Qualifications

• Experience with calendar management, scheduling, and executive support.
• Familiarity with CRM systems (HubSpot preferred).
• Familiarity with applicant tracking systems (Workable preferred).

Responsibilities

• Manage and coordinate calendars across multiple priorities.
• Schedule, confirm, and adjust meetings in real time.
• Ensure all calls and meetings are properly prepared and executed.
• Manage Gmail and/or Outlook inbox, including drafting and organizing communications.
• Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages.
• Coordinate client onboarding, documentation, confirmations, and follow-ups.
• Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants.
• Support social media scheduling, posting, and engagement across LinkedIn and Instagram.
• Assist with personal scheduling, appointments, and administrative logistics.
• Coordinate with internal and external partners to support daily operations.
• Utilize tools such as Jotform for intake, documentation, and workflow tracking.
• Provide daily updates on priorities, pipeline status, and key operational items.
• Proactively identify and resolve operational issues.

Skills

Calendar management

Scheduling

Executive support

CRM systems

HubSpot

Workable

Inbox management

Gmail/Outlook

Communication

Organization

Education

High school diploma

Bachelor's degree preferred

Tools

HubSpot

Workable

Job description

Cooperidge Consulting Firm is seeking an Executive Assistant / Operations Manager for our fast-growing Capital Advisory Program. This role supports day-to-day operations across client management, recruiting workflows, communications, and scheduling. The position is central to maintaining operational efficiency, responsiveness, and a high-quality client experience in a fast-paced, remote environment.

Job Responsibilities

• Manage and coordinate calendars across multiple priorities


• Schedule, confirm, and adjust meetings in real time


• Ensure all calls and meetings are properly prepared and executed


• Manage Gmail and/or Outlook inbox, including drafting and organizing communications


• Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages


• Coordinate client onboarding, documentation, confirmations, and follow-ups


• Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants


• Support social media scheduling, posting, and engagement across LinkedIn and Instagram


• Assist with personal scheduling, appointments, and administrative logistics


• Coordinate with internal and external partners to support daily operations


• Utilize tools such as Jotform for intake, documentation, and workflow tracking


• Provide daily updates on priorities, pipeline status, and key operational items


• Proactively identify and resolve operational issues

Requirements

Education

• High school diploma or equivalent required


• Bachelor's degree preferred

Experience

• Experience with calendar management, scheduling, and executive support


• Experience with CRM systems (HubSpot preferred)


• Familiarity with applicant tracking systems (Workable preferred)


• Experience in client coordination, recruiting support, or administrative operations


• Experience managing inbox communications and prioritization

Skills Or Competencies

• Strong organizational and time management skills


• Excellent written communication skills


• Ability to manage multiple priorities effectively


• High attention to detail and accuracy


• Professional, reliable, and responsive


• Proficiency in Gmail and/or Outlook

Benefits

• Work From Home


• Training & Development


• Performance Bonus