Executive Assistant to Senior Management

Placements24; Midrand; Hybrid; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work

Professional development resources

Home office stipend

Supportive virtual team

Job summary

Placements24 is seeking a highly organized Executive Assistant to support senior management in a fully remote role. The position requires managing complex calendars, coordinating meetings across time zones, and handling confidential information with discretion.

You will liaise with internal teams, prepare reports and documents, and coordinate virtual meetings and company events. Strong written and verbal communication, independent work style, and proficiency in MS Office are essential.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills for remote work.
• Ability to work independently, prioritize tasks and manage multiple projects remotely.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain complex calendars for multiple senior executives, including scheduling meetings and travel arrangements.
• Prepare and edit correspondence, reports, and presentations as required.
• Coordinate logistics for virtual meetings and events, ensuring participants have necessary information and technology.
• Act as primary contact for internal and external stakeholders, screening communications and directing them appropriately.
• Handle confidential information with discretion and maintain professional decorum.
• Conduct research and compile data for projects and reports as assigned by executives.

Skills

Calendar management

Time management

MS Office

Written communication

Remote work

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Virtual collaboration tools

Job description

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior management team. This fully remote position requires an individual who is adept at managing complex schedules, coordinating meetings across different time zones, and handling confidential information with the utmost discretion. You will be instrumental in ensuring the smooth operation of executive functions, acting as a key liaison between management and other departments, and contributing to the overall efficiency of the leadership team. This role offers the flexibility of remote work combined with the impact of supporting critical business decisions and strategic initiatives from anywhere.

Key Responsibilities

• Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Coordinate logistics for virtual meetings and company events, ensuring all participants have the necessary information and technology.
• Act as a primary point of contact for internal and external stakeholders, screening communications and directing them appropriately.
• Handle confidential information with discretion and maintain professional decorum at all times.
• Conduct research and compile data for various projects and reports as assigned by executives.

Requirements

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills, with the ability to communicate effectively remotely.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously in a remote setting.
• Demonstrated ability to handle sensitive information with complete confidentiality.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work fully remote with flexible working hours.
• Access to professional development resources and training.
• Contribution towards home office setup and expenses.
• A supportive virtual team environment that values collaboration and initiative.