Remote Administrative Coordinator

Placements24; Klerksdorp; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Remote-friendly

Health insurance

Professional development

Flexible culture

Job summary

Placements24 is seeking a highly organized Remote Administrative Coordinator to join our distributed team. You will manage complex calendars, coordinate project documents, and ensure smooth communication across remote staff and clients.

This role emphasizes proactive collaboration, meticulous attention to detail, and the ability to juggle multiple priorities from anywhere. Strong email and meeting coordination skills are essential for success in our remote-first environment.

Qualifications

• 3–5 years in administrative/coordination roles, preferably remote.
• Advanced calendar management in MS Office and Google Workspace.
• Experience with Asana, Trello, Zoom, or Teams.
• Outstanding organizational and multitasking abilities.
• Excellent written and verbal remote communication.

Responsibilities

• Coordinate and manage complex calendars and meeting schedules for executives and project teams.
• Central point of contact for internal and external communications.
• Prepare, format, and organize documents and presentations.
• Maintain digital filing systems and databases.
• Assist with travel arrangements, expenses, and other logistical tasks for remote staff.
• Support cross-functional teams by facilitating information flow.

Skills

Calendar management

Microsoft Office

Google Workspace

Project management tools

Communication skills

Tools

Asana

Trello

Zoom

Teams

Job description

About the Role

Our client seeks a highly organized and proactive Remote Administrative Coordinator to join their dynamic team, operating remotely and supporting clients across various sectors. This role is essential for managing complex scheduling, coordinating project-related documentation, and ensuring seamless communication among distributed team members. The ideal candidate will be a self-starter with exceptional virtual collaboration skills and a strong ability to manage multiple priorities. Working from anywhere, you will be instrumental in maintaining operational efficiency and providing robust support to key stakeholders in a truly remote-first environment.

Key Responsibilities

• Coordinate and manage complex calendars and meeting schedules for executives and project teams.
• Act as a central point of contact for internal and external communications, managing emails and calls efficiently.
• Prepare, format, and organize essential documents, presentations, and project-related materials.
• Maintain and update digital filing systems and databases, ensuring accuracy and accessibility.
• Assist with travel arrangements, expense reporting, and other logistical tasks for remote staff.
• Support cross-functional teams by facilitating communication and information flow.

Requirements

• 3-5 years of experience in an administrative, coordination, or executive assistant role, preferably remote.
• Advanced proficiency in Microsoft Office Suite and Google Workspace, including advanced calendar management.
• Experience with project management tools and virtual conferencing platforms (e.g., Asana, Trello, Zoom, Teams).
• Exceptional organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills tailored for remote interaction.

Benefits

• Competitive salary and performance-based incentives.
• Fully remote position with significant work-life balance advantages.
• Comprehensive health, dental, and vision insurance benefits.
• Opportunities for continuous learning and professional development.
• A flexible and supportive remote work culture.