Executive Assistant and Office Operations Lead - Client Delivery

Visa Hunt; South Africa; On-site; ZAR 460,000 - 600,000; Full time

Benefits offered by this job

Remote work in South Africa

Full medical coverage

Professional growth opportunities

Flat management structure

Job summary

Haldren Premier Recruitment Agency in South Africa seeks an experienced executive assistant to support senior leaders in a fully remote capacity. You will manage calendars, coordinate interviews, and protect executives’ time through disciplined inbox triage and precise communication.

This remote role emphasizes structured processes, confidential records, and timely stakeholder updates, with access to decision-makers and opportunities for professional growth.

Qualifications

• 5+ years supporting senior leaders in a professional services or recruitment environment.
• Advanced calendar management and executive-level coordination capability.
• Proficiency with office productivity tools and executive document formatting standards.
• Strong written and verbal communication skills in a professional services environment.
• High attention to detail with consistent follow-through on deadlines and stakeholder expectations.
• Comfort working with confidential information and applying sound judgement.
• Ability to work effectively in a remote environment with disciplined time management.

Responsibilities

• Coordinate candidate and client interviews with discretion and precision.
• Own inbox triage and stakeholder communication to protect executive focus time.
• Maintain confidential records, contracts, and correspondence in shared systems.
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking.
• Maintain meeting cadence and ensure decisions and next steps are documented.

Skills

Executive support

Calendar management

Documentation standards

Communication (written & verbal)

Attention to detail

Discretion with confidential data

Remote work discipline

Tools

Microsoft Office

Outlook

Job description

This is a position within Haldren and not with one of its clients.

This fully remote role enables consistent client and candidate engagement by maintaining structured processes, clear documentation, and timely stakeholder updates.

Key Responsibilities

• Coordinate candidate and client interviews with discretion and precision
• Own inbox triage and stakeholder communication to protect executive focus time
• Maintain confidential records, contracts, and correspondence in shared systems
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Maintain meeting cadence and ensure decisions and next steps are documented

Requirements

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management

Benefits

• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
• to learn more about Haldren, please see: Haldren Premier Recruitment Agency

Originally posted on Himalayas