Events Lead

Phoenix Recruitment Limited; Wes-Kaap; Remote; ZAR 650,000 - 900,000; Full time

Benefits offered by this job

Fully remote

Career growth

Competitive salary

Team culture

Job summary

Phoenix Recruitment Limited is recruiting an experienced Event Manager to orchestrate a variety of sports and fitness events. The role is fully remote, focusing on strategic planning, budgeting, and end-to-end execution while leveraging digital tools for nationwide coordination.

You will plan, budget, negotiate with vendors, and lead cross-functional teams to deliver 5-star event experiences. Strong communication and remote collaboration are essential for success.

Qualifications

• Minimum 5 years of event management experience focusing on sports/fitness events.
• Proven ability to manage complex projects and budgets in remote/hybrid environments.
• Excellent organizational, negotiation, and vendor management skills.
• Proficiency in event management software and virtual collaboration tools.

Responsibilities

• Plan, coordinate, and execute diverse sports and fitness events remotely.
• Develop detailed event budgets and manage expenses to ensure profitability.
• Source and negotiate with vendors, suppliers, and venues (where applicable for hybrid elements).
• Create and manage event timelines, ensuring milestones are met on schedule.
• Develop and implement marketing and promotional plans to drive event registration and attendance.
• Oversee event operations on the day(s) of the event, coordinating staff and volunteers virtually.

Skills

Event management

Budget management

Vendor management

Remote collaboration

Communication

Planning & coordination

Negotiation

Tools

Event management software

Job description

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Purpose of the role : To manage the complete event lifecyclefrom initial enquiry and sales conversion through to contracting, operational coordination, and final reconciliationmaximizing revenue for conferences, weddings, and group business. Responsibilities include but are not limited to :

• Manage and convert MICE, group, and private event enquiries while proactively developing new business opportunities
• Conduct professional site inspections, prepare compelling proposals, and negotiate rates and contractual terms
• Coordinate Function Sheets, lead weekly operational meetings, and collaborate with Food & Beverage, Front Office, and Finance teams
• Ensure events are delivered seamlessly to 5-star standards and resolve any client concerns proactively

Criteria :

• Minimum of 4 years' experience in Conference & Events, MICE, or banqueting sales within a 4- or 5-star hospitality environment.
• A proven track record in event sales, client relationship management, and business development.
• Exceptional attention to detail, organizational skills, and the ability to manage competing deadlines.
• Proficiency in hospitality systems and Microsoft Office, with a valid driver's licence and reliable transport being advantageous.

Note that consideration will only be given to applicants who have experience in an equal role in the hospitality industry and who are currently resident in or near Somerset West or those who are planning to relocate

Duties:
Manage and convert conference, MICE, group and private event enquiries.
Develop new business opportunities and build strong relationships with corporate clients, agencies and event partners.
Conduct client meetings and professional hotel site inspections.
Prepare compelling proposals, quotations and presentations.
Negotiate rates, packages and contractual terms within approved guidelines.
Maximise revenue through upselling accommodation, food & beverage and ancillary services.
Manage the event sales pipeline and ensure enquiries are followed up within agreed turnaround times.
Coordinate Function Sheets/Event Orders and ensure all event requirements are accurately communicated.
Lead and participate in weekly operational meetings to ensure effective event planning and execution.
Work closely with Revenue, Sales, Food & Beverage, Front Office, Finance and Operations teams.
Manage group accommodation requirements and special event bookings.
Monitor conversion, revenue and sales performance and prepare regular reports.
Ensure all events are delivered seamlessly, professionally and in accordance with 5* standards.
Proactively identify opportunities to increase revenue and develop new markets.
Build and maintain long-term relationships that generate repeat and referral business.
Resolve client queries and concerns professionally and proactively.
Requirements:
Minimum 4 years' experience in a Conference & Events, MICE, banqueting, sales or similar role within a 4 / 5* hospitality environment.
Proven track record in event sales, business development and client relationship management.
Strong commercial and revenue awareness.
Excellent organisational and time-management skills.
Exceptional attention to detail.
Strong negotiation, presentation and communication skills.
Excellent written and verbal communication abilities.
Demonstrated ability to manage multiple events, deadlines and competing priorities.
Strong understanding of conference, events and group accommodation operations.
Proficiency in relevant hospitality systems and Microsoft Office.
A valid driver's licence and own reliable transport will be advantageous.

Our client is seeking an experienced and enthusiastic Event Manager to orchestrate a variety of sports and fitness events. This role operates within a fully remote capacity, focusing on the strategic planning and execution of events that promote active lifestyles and engagement within the Leisure & Sports sector. You will be responsible for the end-to-end management of events, from initial concept and budgeting to final execution and post-event analysis. This is a prime opportunity for a seasoned professional to make a significant impact, leveraging digital tools and remote collaboration to deliver exceptional event experiences that align with our client's mission and engage participants nationwide. The ideal candidate thrives in a dynamic, virtual environment and possesses exceptional organizational and communication skills.

Our client is seeking an experienced and enthusiastic Event Manager to orchestrate a variety of sports and fitness events. This role operates within a fully remote capacity, focusing on the strategic planning and execution of events that promote active lifestyles and engagement within the Leisure & Sports sector. You will be responsible for the end-to-end management of events, from initial concept and budgeting to final execution and post-event analysis. This is a prime opportunity for a seasoned professional to make a significant impact, leveraging digital tools and remote collaboration to deliver exceptional event experiences that align with our client's mission and engage participants nationwide. The ideal candidate thrives in a dynamic, virtual environment and possesses exceptional organizational and communication skills.

About the Role

Our client is seeking an experienced and enthusiastic Event Manager to orchestrate a variety of sports and fitness events. This role operates within a fully remote capacity, focusing on the strategic planning and execution of events that promote active lifestyles and engagement within the Leisure & Sports sector. You will be responsible for the end-to-end management of events, from initial concept and budgeting to final execution and post-event analysis. This is a prime opportunity for a seasoned professional to make a significant impact, leveraging digital tools and remote collaboration to deliver exceptional event experiences that align with our client's mission and engage participants nationwide. The ideal candidate thrives in a dynamic, virtual environment and possesses exceptional organizational and communication skills.

Key Responsibilities

• Plan, coordinate, and execute diverse sports and fitness events , managing all logistical aspects remotely.
• Develop detailed event budgets and manage expenses to ensure profitability and adherence to financial targets.
• Source and negotiate with vendors, suppliers, and venues (where applicable for hybrid elements).
• Create and manage event timelines, ensuring all milestones are met on schedule.
• Develop and implement marketing and promotional plans to drive event registration and attendance.
• Oversee event operations on the day(s) of the event, coordinating staff and volunteers virtually.

Requirements

• Minimum of 5 years of experience in event management , with a strong focus on sports or fitness events.
• Proven ability to manage complex projects and budgets in a remote or hybrid environment.
• Excellent organizational, negotiation, and vendor management skills.
• Proficiency in event management software and virtual collaboration tools.
• Strong communication and interpersonal skills, with the ability to build rapport with stakeholders.
• Demonstrated success in driving event attendance and achieving marketing objectives.

Benefits

• Competitive salary commensurate with experience.
• The flexibility and convenience of a fully remote work environment .
• Opportunities for professional growth and development in the event planning industry.
• A dynamic and supportive team culture focused on innovation.
• Direct impact on the success and reach of key sports events .

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