Events Coordinator - Tourism Focus

Placements24; Pretoria; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Health & wellness

Travel opportunities

Hybrid work

Job summary

Placements24 in Pretoria is seeking an organized and creative Events Coordinator with a tourism focus to plan, organize, and execute a range of events from trade shows to conferences that boost local and international tourism.

You will collaborate with marketing, sales, and vendors, manage budgets and timelines, and deliver engaging materials and on-site support. This hybrid role offers in-office collaboration with flexibility for remote work and opportunities for travel within the sector.

Qualifications

• Proven experience in event planning and coordination.
• Excellent organizational and project management skills.
• Strong communication and negotiation skills with vendor management experience.
• Proficiency in event management software and standard office applications.

Responsibilities

• Plan and execute all aspects of assigned events, including venue selection, vendor management, budgeting, and logistics.
• Coordinate with internal teams and external partners to ensure event goals are met.
• Develop event timelines, manage budgets, and track expenses meticulously.
• Create engaging event materials, including invitations, programs, and promotional content.
• Manage on-site event execution, troubleshooting any issues that may arise.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.

Skills

Event planning

Project management

Vendor management

Communication

Tools

Event management software

Microsoft Office

Job description

About the Role

Our client is seeking an organized and creative Events Coordinator with a specialization in tourism-related events to join their dynamic team in Pretoria . This role is pivotal in planning, organizing, and executing a variety of events, from trade shows and conferences to promotional activities and client gatherings, aimed at promoting local and international tourism. You will work closely with marketing, sales, and external vendors to ensure all events are executed flawlessly, meeting objectives and enhancing the client's brand presence within the tourism industry. This position offers a blend of in-office collaboration and potential for remote work flexibility.

Key Responsibilities

• Plan and execute all aspects of assigned events, including venue selection, vendor management, budgeting, and logistics.
• Coordinate with internal teams and external partners to ensure event goals are met.
• Develop event timelines, manage budgets, and track expenses meticulously.
• Create engaging event materials, including invitations, programs, and promotional content.
• Manage on-site event execution, troubleshooting any issues that may arise.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.

Requirements

• Proven experience in event planning and coordination, preferably with a focus on tourism or corporate events.
• Excellent organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Strong communication and negotiation skills, with experience in vendor management.
• Proficiency in event management software and standard office applications.
• Creative thinking and problem-solving abilities to handle unexpected challenges.
• A passion for the tourism industry and a keen eye for detail.

Benefits

• Competitive salary and performance bonuses.
• Comprehensive health and wellness benefits.
• Opportunities for travel and networking within the tourism sector.
• A flexible hybrid work schedule combining office and remote work.
• Professional development courses and workshops.