EVENTS COORDINATOR

RecruitSmith (PTY) LTD; Cape Town; On-site; ZAR 335,000 - 502,000; Full time

Job summary

RecruitSmith is looking for an experienced Events Coordinator to join a dynamic team in Cape Town. You will own the planning and delivery of client events from concept through execution, ensuring flawless experiences.

You'll manage budgets, liaise with clients and suppliers, coordinate venues, timelines and run sheets, and lead cross-functional teams to meet deadlines while maintaining exceptional standards.

Qualifications

• Proven experience in events coordination, event management or hospitality.
• Strong project management and organisational skills.
• Excellent communication and interpersonal abilities.
• Strong attention to detail.
• Ability to manage budgets and supplier relationships.
• Confident dealing with clients and senior stakeholders.
• Ability to remain calm and solutions-focused under pressure.
• Strong administration and planning skills.
• Excellent time management.
• A hands-on approach and willingness to be involved in event execution.
• Proficiency in Microsoft Office and relevant event/project management tools.

Responsibilities

• Coordinate events from initial enquiry through to successful completion
• Liaise with clients to understand requirements, budgets and event objectives
• Develop event plans, timelines, schedules and detailed run sheets
• Coordinate venues, suppliers, service providers, décor, catering, equipment and other event requirements
• Manage event budgets, quotations and supplier negotiations
• Coordinate internal teams and external suppliers before and during events
• Conduct site visits and ensure venues are properly prepared
• Manage event logistics, set-up and breakdown
• Be present at events where required to oversee execution and resolve issues
• Ensure events run smoothly, professionally and according to agreed client expectations
• Build and maintain strong relationships with clients, suppliers and partners
• Handle multiple events and deadlines simultaneously
• Identify opportunities to improve the client experience and event offering
• Prepare post-event feedback, reporting and cost reconciliations

Skills

Events coordination

Budget management

Client liaison

Vendor management

Project management

Stakeholder communication

Attention to detail

MS Office

Time management

Calm under pressure

Education

Events/Hospitality/Marketing qualification

Tools

Microsoft Office

Job description

RecruitSmith is looking for an experienced and energetic Events Coordinator to join a dynamic team and take ownership of the planning and delivery of exceptional events.

If you are highly organised, commercially minded, client-focused and thrive in a fast-paced environment where no two days are the same, this could be your next opportunity

THE ROLE

As Events Coordinator, you will be responsible for coordinating events from initial concept and planning through to execution, ensuring every detail is managed professionally and every event delivers an outstanding experience.

KEY RESPONSIBILITIES

• Coordinate events from initial enquiry through to successful completion

• Liaise with clients to understand requirements, budgets and event objectives

• Develop event plans, timelines, schedules and detailed run sheets

• Coordinate venues, suppliers, service providers, décor, catering, equipment and other event requirements

• Manage event budgets, quotations and supplier negotiations

• Coordinate internal teams and external suppliers before and during events

• Conduct site visits and ensure venues are properly prepared

• Manage event logistics, set-up and breakdown

• Be present at events where required to oversee execution and resolve issues

• Ensure events run smoothly, professionally and according to agreed client expectations

• Build and maintain strong relationships with clients, suppliers and partners

• Handle multiple events and deadlines simultaneously

• Identify opportunities to improve the client experience and event offering

• Prepare post-event feedback, reporting and cost reconciliations

WHAT WE'RE LOOKING FOR

• Proven experience in events coordination, event management or hospitality

• Strong project management and organisational skills

• Excellent communication and interpersonal abilities

• Strong attention to detail

• Ability to manage budgets and supplier relationships

• Confident dealing with clients and senior stakeholders

• Ability to remain calm and solutions-focused under pressure

• Strong administration and planning skills

• Excellent time management

• A hands-on approach and willingness to be involved in event execution

• Proficiency in Microsoft Office and relevant event/project management tools

• A valid driver's licence would be advantageous

• Relevant qualification in Events Management, Hospitality, Marketing or a related field would be advantageous

THE IDEAL CANDIDATE

You are someone who makes things happen.

You can take a brief, build a plan, coordinate multiple moving parts and deliver an event that exceeds expectations. You understand that successful events are about both the big picture and the smallest details.

WHAT'S ON OFFER

Salary: R30,000 - R45,000 per month, depending on experience

Location: Cape Town

Opportunity to work in a dynamic and growing environment

Work with a professional team and a diverse range of clients and events

READY TO MAKE EVENTS HAPPEN?

If you're an experienced Events Coordinator looking for your next challenge, we'd love to hear from you.