Event Operations Coordinator

Placements24; Gqeberha; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Paid vacation and sick leave

Growth opportunities

Job summary

Placements24 in Port Elizabeth is seeking a detail-oriented Event Operations Coordinator to manage logistics, vendor coordination and on-site execution for diverse events. You will develop run sheets, track budgets, and ensure flawless delivery on event days.

The role requires strong organizational and communication skills, flexibility to work evenings and weekends, and proficiency with event management tools. Join a dynamic team delivering memorable experiences in the Eastern Cape.

Qualifications

• 3+ years of experience in event coordination, operations, or similar roles in hospitality/entertainment.
• Strong organizational skills with attention to detail and multi-project management.
• Excellent communication, negotiation and interpersonal abilities.
• Proficiency with event management software and standard office apps.

Responsibilities

• Coordinate all logistical aspects of events, including venue setup, equipment rental, staffing and transport.
• Liaise with vendors and contractors, negotiating contracts and ensuring quality and budget adherence.
• Develop detailed event plans, timelines and run sheets for all stakeholders.

Skills

Event coordination

Vendor management

Budgeting

On-site operations

Communication

MS Office

Event management software

Tools

MS Office

Event management software

Job description

About the Role

Our client, a dynamic event management company in Port Elizabeth , is looking for a detail-oriented and energetic Event Operations Coordinator to join their team. This role is pivotal in ensuring the seamless execution of various events, from conception to completion. You will be responsible for managing logistics, coordinating vendors, and overseeing on-site operations to deliver memorable experiences for clients. This is an exciting opportunity to be involved in diverse events, working within the vibrant coastal city of Eastern Cape and contributing to the success of numerous high-profile functions, ensuring every detail is meticulously managed.

Key Responsibilities

• Coordinate all logistical aspects of events, including venue setup, equipment rental, staffing, and transportation, ensuring timely and efficient execution.
• Liaise with and manage external vendors, suppliers, and contractors, negotiating contracts and ensuring adherence to quality standards and budgets.
• Develop detailed event plans, timelines, and run sheets, and communicate them clearly to all stakeholders involved in the event.
• Provide on-site support during events, troubleshooting issues, managing staff, and ensuring the smooth flow of operations to meet client expectations.
• Assist in the development of event budgets, tracking expenses, and managing financial reconciliation post-event.
• Contribute to the creative development and planning of events, brainstorming new ideas and concepts to enhance client experiences.

Requirements

• Proven experience (3+ years) in event coordination, operations, or a similar role within the hospitality or entertainment industry.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event management software and standard office applications.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• A proactive approach to problem-solving and the ability to remain calm under pressure.

Benefits

• Competitive annual salary based on experience.
• Opportunity to work on diverse and exciting events in Port Elizabeth .
• Comprehensive medical aid and retirement fund contributions.
• Paid vacation and sick leave allowances.
• A dynamic and collaborative team environment with opportunities for growth.