Event Coordinator Assistant

SysTechCare Support; Pretoria; On-site; Part time

Benefits offered by this job

Remote work flexibility

Performance-based incentives

On-the-job training

Job summary

A dynamic support organization in Pretoria is seeking an Event Coordinator Assistant to help plan and execute corporate events. Ideal candidates are detail-oriented individuals with excellent communication skills and a background in Event Management. This role offers remote work flexibility, performance-based incentives, and unique professional development opportunities in event planning.

Qualifications

• Pursuing a degree in Event Management, Marketing, or Hospitality.
• 0-2 years of experience in event coordination or related roles.
• Fresh graduates with strong organizational skills are encouraged to apply.

Responsibilities

• Assist in planning and executing internal and external events.
• Support in venue selection, vendor communication, and logistics.
• Coordinate virtual event platforms and provide live support.

Skills

Excellent verbal and written communication skills

Strong organizational abilities

Ability to work under pressure

Collaborative attitude

Education

Bachelor's degree in Event Management or related field

Tools

MS Office Suite

Google Workspace

Event management tools (Eventbrite, Cvent)

Job description

Job Summary

SysTechCare Support is seeking a detail-oriented and enthusiastic Event Coordinator Assistant to support the planning and execution of corporate, virtual, and client-based events. This role is ideal for individuals who thrive in fast-paced environments, love organizing logistics, and enjoy working behind the scenes to create smooth, successful events. You will work closely with the Event Coordinator and cross-functional teams to ensure each event meets business objectives while offering an engaging experience for participants.

Key Responsibilities

• Assist in the end-to-end planning, coordination, and execution of internal and external events.

• Support in venue selection, vendor communication, and event setup logistics.

• Handle scheduling, attendee registration, and database updates.

• Coordinate virtual event platforms (e.g., Zoom, Teams, Webex) and provide live support during sessions.

• Prepare and organize event materials, signage, name tags, and promotional items.

• Communicate with attendees before, during, and after events to ensure a seamless experience.

• Maintain accurate records of budgets, timelines, and reports post-event.

• Troubleshoot on-site or virtual issues during the event and provide immediate support.

• Assist with social media updates, event promotion, and email marketing when required.

Required Skills and Qualifications

• Bachelors degree (or pursuing) in Event Management, Marketing, Communications, Hospitality, or related field.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Basic knowledge of MS Office Suite (Excel, Word, PowerPoint) and/or Google Workspace.

• Ability to work under pressure and meet deadlines.

• A collaborative attitude and willingness to take initiative.

Experience

• 0–2 years of experience in event coordination, administrative support, or related roles.

• Internship or volunteer experience in event planning is a plus.

• Fresh graduates with strong organizational skills and a passion for event management are encouraged to apply.

Working Hours

• Flexible schedule with core availability required during business hours.

• May require occasional evening or weekend work during live events.

• 20–40 hours/week depending on workload and event calendar.

Knowledge, Skills, and Abilities

• Familiarity with event management tools (Eventbrite, Cvent, etc.) is a plus.

• Knowledge of social media platforms for event promotion.

• Time management and proactive problem-solving abilities.

• High attention to detail and customer service orientation.

• Ability to manage multiple projects simultaneously with minimal supervision.

Benefits

• Remote work flexibility.

• Performance-based incentives and bonuses.

• Exposure to high-profile events and clients.

• On-the-job training and mentorship.

• Career growth opportunities in event management and marketing.

• Fun and supportive team culture.

Why Join SysTechCare Support?

At SysTechCare Support, we believe in creating opportunities for aspiring professionals to grow and succeed. As part of our dynamic team, you will gain hands-on experience in organizing impactful events and learn directly from seasoned professionals. Whether you are looking to build a long-term career in event management or exploring your creative side, this role offers an exciting starting point in a fast-evolving industry.

How to Apply

If you are ready to start your journey in event coordination, we would love to hear from you!
Send your resume and a short cover letter to us
Subject Line: Application – Event Coordinator Assistant