Event Coordinator - Arts & Culture Festivals

Placements24; Gqeberha; Hybrid; ZAR 240,000 - 420,000; Full time

Job summary

Placements24 in Port Elizabeth is seeking an organized and enthusiastic Event Coordinator to plan and execute arts and culture festivals. You will handle planning, logistics, on-site coordination, and vendor liaison, collaborating with artists, sponsors, volunteers, and marketing teams to deliver memorable events.

This role offers a dynamic hybrid work model, balancing office planning with on-site execution, and opportunities to develop budgets, timelines, and stakeholder relationships.

Qualifications

• Proven experience as an Event Coordinator or similar role in arts, culture, or festival sector.
• Strong organizational skills with meticulous attention to detail in planning and execution.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to manage budgets, vendors, and diverse stakeholders.

Responsibilities

• Plan, coordinate, and execute all logistical aspects of arts and culture festivals and events, including venue selection and scheduling.
• Develop event budgets, track expenses, and meet financial objectives.
• Liaise with artists, performers, exhibitors, and sponsors to confirm participation and requirements.
• Oversee on-site event operations, including setup, registration, attendee flow, and troubleshooting.
• Coordinate marketing and promotional efforts for events with the marketing team.
• Manage a team of volunteers and event staff with clear direction and support during event days.

Skills

Organizational skills

Budget management

Vendor coordination

Communication skills

Team management

Hybrid work experience

Job description

About the Role

Our client is seeking an organized and enthusiastic Event Coordinator to manage and execute a variety of arts and culture festivals and events in and around Port Elizabeth . In this role, you will be responsible for the planning, logistics, and on-site coordination of events, ensuring seamless execution from concept to completion. You will work closely with artists, vendors, marketing teams, and volunteers to create memorable experiences for attendees. This position offers a dynamic hybrid work model, combining office-based planning with on-site event management, allowing you to be at the forefront of the vibrant Arts & Entertainment scene.

Key Responsibilities

• Plan, coordinate, and execute all logistical aspects of arts and culture festivals and events, including venue selection, scheduling, and vendor management.
• Develop event budgets, track expenses, and ensure financial objectives are met.
• Liaise with artists, performers, exhibitors, and sponsors to confirm participation and requirements.
• Oversee on-site event operations, including setup, registration, attendee flow, and troubleshooting during the event.
• Coordinate marketing and promotional efforts for events in conjunction with the marketing team.
• Manage a team of volunteers and event staff, providing clear direction and support during event days.

Requirements

• Proven experience as an Event Coordinator or similar role, preferably within the arts, culture, or festival sector.
• Strong organizational skills with meticulous attention to detail in planning and execution.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to manage budgets, vendors, and diverse stakeholders effectively.
• Experience working in a hybrid environment, demonstrating flexibility between office and on-site responsibilities in Port Elizabeth .
• Passion for the Arts & Entertainment industry and a proactive approach to problem-solving.

Benefits

• Competitive annual salary with potential for event-based bonuses.
• Comprehensive health insurance and retirement planning options.
• Paid vacation and sick leave, plus opportunities for professional development.
• Experience the dynamic environment of organizing major arts and cultural events.
• A flexible hybrid work arrangement based in Port Elizabeth .