Employee Experience & Front Office Specialist

RSAWEB; Cape Town; On-site; ZAR 260,000 - 420,000; Full time

Benefits offered by this job

Medical Aid Contribution (Discovery)

Retirement Annuity Contribution (Allan

Discounted Internet Connectivity

Free Employee Wellness Programme (Lyra

Team Buildings

Medical Insurance (Momentum - Health4)

Job summary

Ramp Group, encompassing RSAWEB and Octotel, seeks a Front Office & Employee Experience Coordinator in Cape Town to build a welcoming, engaging office and vibrant workplace across the group. Reporting to the HR Manager, you will coordinate front-of-house activities, employee engagement initiatives, internal events and staff communications to enhance the employee experience.

The role requires a proactive, organized individual with excellent written English and experience in events, administration

Qualifications

• Completed Grade 12 or equivalent.
• A relevant tertiary qualification in Office Administration, Events Management, Marketing, Communications or a related field would be advantageous.
• Minimum of 5 years' relevant experience in a similar role.
• Experience coordinating multiple projects and priorities simultaneously.

Responsibilities

• Plan, coordinate and execute internal employee events from concept through to completion.
• Coordinate staff events from initial concept and planning through to implementation.
• Develop event concepts and creative themes.
• Manage event logistics and timelines.
• Coordinate venues, suppliers and internal stakeholders.
• Manage invitations and staff communications.
• Coordinate catering, décor, entertainment and event requirements where applicable.
• Manage budgets and obtain quotations where required.
• Ensure events are professionally executed and aligned with the Group's culture and brand.
• Provide coordination support for ad hoc employee engagement and office-related initiatives requested by the CEO, Executive Team and Management.
• Assist with the preparation and setup of Executive and Management meetings.
• Ensure meeting rooms are appropriately prepared and presentable.
• Coordinate refreshments, catering and other meeting requirements.
• Support internal events and initiatives involving Executive and Management teams.
• Manage ad hoc projects and requests as required by the HR Manager.
• Drafting and sending internal staff communications; creating engaging announcements; posting on Slack & MS Teams; sending staff-wide emails.

Skills

Front Office Coordination

Employee Engagement

Event Coordination

Office Administration

Written English

MS Excel

Slack

MS Teams

Education

Grade 12

Tertiary qualification in Office Admin/Events/Marketing/Communications (advantage)

Tools

Microsoft Excel

Slack

MS Teams

Job description

Ramp Group, encompassing RSAWEB and Octotel, seeks a Front Office & Employee Experience Coordinator in Cape Town to build a welcoming, engaging office and vibrant workplace across the group. Reporting to the HR Manager, you will coordinate front-of-house activities, employee engagement initiatives, internal events and staff communications to enhance the employee experience.

The role requires a proactive, organized individual with excellent written English and experience in events, administration