Document Controller

Stefanutti Stocks Group; Johannesburg; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Stefanutti Stocks Inland is seeking a highly organized Document Controller to join the project team in South Africa. You will manage all project documentation electronically, maintain registers, and ensure latest approved documents are accessible to the project team.

The role requires 3–5 years in a similar position within construction or project environments and strong Microsoft Office skills. Independent work and strict adherence to filing standards are essential as you support efficient

Qualifications

• Matric (Grade 12) is essential.
• A relevant certificate or diploma in Document Control/Administration is advantageous.
• Experience in construction or project environments is preferred.

Responsibilities

• Manage and control all project documentation electronically.
• Upload, download, distribute and track documents through electronic document management systems.
• Maintain accurate document registers and revision records.
• Ensure that the latest approved documents are available to the relevant project team members.
• Control the issuing, receiving and filing of project documents, drawings and correspondence.
• Ensure documents are correctly named, classified and stored according to project requirements.
• Monitor document status and follow up on outstanding documentation.
• Maintain confidentiality and ensure sensitive project information is handled securely.
• Support the project team with document retrieval and reporting.
• Ensure document control processes are followed at all times.
• Assist with maintaining an accurate and efficient electronic filing system.

Skills

Document control

Electronic document management

Organizational skills

Deadline driven

Independent worker

Education

Matric (Grade 12)

Diploma in Document Control/Admin

Tools

Microsoft Office

Excel

Document management systems

Job description

Stefanutti Stocks Inland a leading construction company involved in the delivery of a major Multi-Disciplinary Construction Project in South Africa is seeking a highly organized and trustworthy Document Controller to join the project team.

Key Responsibilities

• Manage and control all project documentation electronically.
• Upload, download, distribute and track documents through electronic document management systems.
• Maintain accurate document registers and revision records.
• Ensure that the latest approved documents are available to the relevant project team members.
• Control the issuing, receiving and filing of project documents, drawings and correspondence.
• Ensure documents are correctly named, classified and stored according to project requirements.
• Monitor document status and follow up on outstanding documentation.
• Maintain confidentiality and ensure sensitive project information is handled securely.
• Support the project team with document retrieval and reporting.Ensure document control processes are followed at all times.
• Assist with maintaining an accurate and efficient electronic filing system.

Qualifications

• Matric (Grade 12 Senior Certificate) - essential
• A relevant certificate or diploma in Document Control, Administration, Project Administration or a related field will be advantageous.

Experience

• Minimum 3-5 years relevant experience as a Document Controller or Administrator in a construction or project environment.
• Experience working with electronic document management systems.
• Strong computer literacy and confidence working with digital processes.
• Good knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience managing large volumes of electronic documentation.
• Excellent organisational and administrative skills.
• High level of accuracy and attention to detail.
• Ability to work independently and meet deadlines