Document Controller

thyssenkrupp; Durban; On-site; ZAR 180,000 - 300,000; Full time

Job summary

thyssenkrupp is seeking an experienced Document Controller in Durban to manage and update the Document Management System, set up master files for new projects, and coordinate with internal departments, clients, and vendors.

You will maintain revision control, perform vendor inductions, prepare final documentation packages, and conduct internal audits to ensure the latest revisions are used across projects. Minimum 5 years in a similar role; SAP DMS experience preferred.

Qualifications

• Matric with post-matric qualification an added advantage.
• Computer literate; proficient with Word and Excel; SAP DMS experience preferred.

Responsibilities

• Operate and update Document Management System.
• Set up master file set for the new project.
• Liaise with thyssenkrupp internal departments on documentation queries.
• Liaise with client and vendors on documentation queries.
• Maintain communication between Head Office and Site document control; expediting documents.
• Process Contract and Enquiry Documents (POs).
• Maintain Document Revision control.
• Perform Vendor Inductions.
• Handle Vendor Drawings (signatures, issuing, expediting, archiving).
• Prepare construction and final documentation packages for client delivery.
• End of Job Documentation.
• Archive completed project documentation.
• Periodically conduct internal document audits to ensure latest revision.
• Compile Project Work Instructions.

Skills

Document control

Stakeholder liaison

Attention to detail

Education

Matric

Post-matric qualification (advantage)

Tools

Word

Excel

SAP DMS

Job description

Your responsibilities

• Operate and update Document Management System
• Set up master file set for the new project
• Liaise with thyssenkrupp internal departments on documentation queries
• Liaise with both client and vendors on documentation queries
• Establish and maintain a communication link between Head Office document control and Site document control Expediting of Documents
• Process Contract and Enquiry Documents (Purchase Orders)
• Maintain Document Revision control
• Perform Vendor Inductions
• Handle of Vendor Drawings (obtaining the signatures; issuing; expediting; saving / archiving)
• Prepare construction and final documentation packages for issue to clients
• End of Job Documentation
• Archive completed project documentation
• Periodically will carry out internal document audits to ensure that the documentation in use is the correct and latest revision
• Compile Project Work Instructions

Your profile

Education

• Matric, post matric qualification will be an added advantage
• The candidate must be computer literate and must have previous experience with Word and Excel. Preference will be given to applicants with prior experience in SAP DMS Document Control system.

Work Experience

Minimum 5 years in a similar role. 10+ year’s preferred

Your benefits

Company

Established in South Africa in 1959, thyssenkrupp Uhde South Africa is the local subsidiary of thyssenkrupp Uhde. Underpinned by a global footprint with local presence, we are a market-leading technology, engineering, construction and service partner for industrial plants and systems.

Combining over 100 years of global experience with over 60 years of local African know-how, thyssenkrupp Uhde Africa is a specialist provider of a range of advanced chemical technologies and integrated, environmentally friendly EPC (Engineering, Procurement and Construction) solutions and services.

As an environmentally-responsible company, our vision is to create a livable planet through engineering green solutions.