Document Control & Records Specialist

Tongaat; Durban; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Tongaat seeks an organised Records Clerk to file hard copy documents, collect items in a high-traffic area, and prepare documents for scanning and storage. You will compile stock count books and participate in stock and cycle counts.

You will verify physical copies against SAP ERP reports, and report findings through Excel schedules. The role requires initiative, strong time management, attention to detail, and clear communication to support efficient records workflow across the department.

Qualifications

• Matric, Computer Literacy/Certificate (tertiary qualification would be an added advantage).
• Filling/Clerical experience essential, Computer literate and Analytical skills.
• Good initiator, ability to prioritise, good time management skills, attention to detail and excellent communication skills.

Responsibilities

• File hard copy documents for the department.
• Collect documents in a high traffic area.
• Prepare and investigate all missing documents.
• Preparing documents for scanning and storage.
• Compile stock count books.
• Participating in Stock Counts and Cycle Counts.
• Verification of physical copies against SAP (ERP) reports.
• Reporting on documents via excel schedules.

Skills

Clerical skills

Analytical skills

Time management

Education

Matric

Tools

SAP

Job description

Tongaat seeks an organised Records Clerk to file hard copy documents, collect items in a high-traffic area, and prepare documents for scanning and storage. You will compile stock count books and participate in stock and cycle counts.

You will verify physical copies against SAP ERP reports, and report findings through Excel schedules. The role requires initiative, strong time management, attention to detail, and clear communication to support efficient records workflow across the department.