Debtors Clerk_ Retail – Sandton (Reference 7500)

SMARTNETWORK (SMARTPLACEMENTS); Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

SMARTNETWORK (SMARTPLACEMENTS) is seeking a Debtors Clerk in Sandton to manage debtor accounts, process invoices, and follow up on overdue payments. You will maintain accurate records, prepare statements, and assist with month-end processes while delivering excellent customer service.

The role requires matric and Excel proficiency, with preferred finance qualifications. The candidate should be detail-oriented, able to work independently, and meet deadlines in a fast-growing organization.

Qualifications

• Matric / Grade 12 is required.
• Finance or bookkeeping qualification is advantageous.
• Experience in Debtors Clerk/Accounts Receivable or similar role.
• Experience with reconciliations and debt collection.
• Excel proficiency.
• Strong numerical accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Maintain and update customer accounts accurately.
• Process invoices, credit notes, and account adjustments.
• Allocate customer payments to the correct accounts.
• Prepare and distribute customer statements.
• Reconcile customer accounts and identify overdue balances.
• Follow up on outstanding payments and manage debt collection activities.
• Escalate payment issues where required.
• Monitor and report on outstanding debtors.
• Prepare debtor reconciliations.
• Process and reconcile the cashbook against bank statements.
• Assist with month-end and year-end financial processes.
• Compile weekly sales and financial reports.
• Respond to customer account queries and resolve billing discrepancies.
• Liaise with customers and internal departments regarding account matters.

Skills

Customer service

Attention to detail

Numeric accuracy

Communication skills

Education

Matric / Grade 12

Finance/Accounting qualification advantageous

Tools

Microsoft Excel

Job description

Debtors Clerk

Our client, a well-established and growing organisation is seeking a detail-oriented Debtors Clerk to join its Finance Department. The successful candidate will be responsible for managing debtor accounts, ensuring timely collections, maintaining accurate financial records, and providing exceptional customer service.

Key Responsibilities

• Maintain and update customer accounts accurately.
• Process invoices, credit notes, and account adjustments.
• Allocate customer payments to the correct accounts.
• Prepare and distribute customer statements.
• Reconcile customer accounts and identify overdue balances.
• Follow up on outstanding payments and manage debt collection activities.
• Escalate payment issues where required.
• Monitor and report on outstanding debtors.
• Prepare debtor reconciliations.
• Process and reconcile the cashbook against bank statements.
• Assist with month-end and year-end financial processes.
• Compile weekly sales and financial reports.
• Respond to customer account queries and resolve billing discrepancies.
• Liaise with customers and internal departments regarding account matters.

Minimum Requirements

• Matric / Grade 12.
• Relevant Finance, Accounting, or Bookkeeping qualification advantageous.
• Previous experience in a Debtors Clerk, Accounts Receivable, or similar finance role.
• Experience with account reconciliations and debt collection.
• Computer literacy with proficiency in Microsoft Excel.
• Strong numerical accuracy and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and meet deadlines.

Competencies

• Strong organisational and administrative skills.
• Problem-solving ability.
• Professional telephone etiquette.
• High level of accuracy and attention to detail.
• Ability to manage confidential information.
• Customer-focused approach.

Package

Market-related remuneration will be offered based on qualifications and experience.

Only shortlisted candidates will be contacted.