Debtors Clerk

Frogg Recruitment; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Frogg Recruitment seeks an experienced Debtors Clerk for a Sandton Johannesburg school environment. The role focuses on accurate debtor records, following up on school fees, and safeguarding confidential financial information.

Responsibilities include invoicing, reconciliations, and liaising with parents and school staff. A background in education and proficiency with Pastel/Sage and Excel are essential for success in this busy setting.

Qualifications

• Diploma or Certificate in Bookkeeping or a related field.
• 5+ years’ experience in a debtors or debt collection environment.
• Previous experience working in a school environment is essential.
• Experience using school management and/or accounting systems such as Pastel, Sage, or similar.
• Proficient in Microsoft Office Suite, particularly Microsoft Excel.

Responsibilities

• Capture, maintain, and update debtor accounts accurately.
• Issue invoices, statements, and other debtor-related documentation.
• Monitor debtor accounts and follow up on outstanding fees.
• Communicate with parents, guardians, and stakeholders regarding account queries and payment arrangements.
• Reconcile debtor accounts and resolve discrepancies timeously.
• Prepare debtor reports and provide administrative support to the finance department.
• Maintain confidentiality of all financial and personal information.
• Work closely with school management and the finance team to support efficient debtor administration.

Skills

Debtors management

Account reconciliation

Communication

Confidentiality

Education

Diploma/Certificate in Bookkeeping

Tools

Pastel

Sage

Excel

Job description

Debtors Clerk Sandton Johannesburg Our client in Education / School seeks an experienced Debtors Clerk to manage debtor accounts accurately within a school environment. Debtors Clerk experience from the Education School sector is important. The role includes capturing and maintaining debtor records, following up on outstanding school fees, reconciling accounts, and protecting the integrity of financial information. The successful candidate must have previous experience in a school environment and must handle sensitive financial and personal information with professionalism, accuracy, and confidentiality. Salary: Very Negotiable Minimum Requirements

• Diploma or Certificate in Bookkeeping or a related field.
• 5+ years’ experience in a debtors or debt collection environment.
• Previous experience working in a school environment is essential.
• Experience using school management and/or accounting systems such as Pastel, Sage, or similar.
• Proficient in Microsoft Office Suite, particularly Microsoft Excel.
• Proven experience in debt collection, account reconciliations, and debtor account management.
• Capture, maintain, and update debtor accounts accurately.
• Issue invoices, statements, and other debtor-related documentation.
• Monitor debtor accounts and follow up on outstanding fees.
• Communicate with parents, guardians, and stakeholders regarding account queries and payment arrangements.
• Reconcile debtor accounts and resolve discrepancies timeously.
• Maintain accurate records of payments, balances, and outstanding amounts.
• Assist with debt collection processes and elevate overdue accounts where necessary.
• Prepare debtor reports and provide administrative support to the finance department.
• Ensure confidentiality of all financial and personal information.
• Work closely with school management and the finance team to support efficient debtor administration.
• Meet deadlines and manage multiple tasks effectively in a busy school environment.