Debtors Clerk (Engineering)

Square 1 Recruitment; Gauteng; On-site; ZAR 167,000 - 279,000; Full time

Job summary

Square 1 Recruitment is helping an established engineering organisation in Kyalami, Johannesburg, find a reliable Debtors Clerk to join its Finance team. You will administer the accounts receivable function, maintain accurate invoices, process credit notes and support reconciliations across local and overseas payments.

Reporting to the Financial Manager, the role covers more than debt collection, requiring attention to detail, strong communication, and readiness to assist with broader finance

Qualifications

• 3 years' relevant Debtors / Accounts Receivable / Bookkeeping experience
• Practical experience with debtors reconciliations, invoicing, credit notes and customer accounts
• Comfortable handling broader finance administration including bank reconciliations, petty cash, staff claims and payment-related queries
• High level of accuracy, attention to detail and organisation
• Good communication and interpersonal skills
• Afrikaans would be beneficial, but is not essential
• Willing to assist outside the strict boundaries of the debtors function when required, including helping with company functions and other office activities

Responsibilities

• Prepare and maintain accounts receivable records.
• Capture and maintain accurate records of invoices and credit notes.
• Perform debtors reconciliations and assist with managing overdue accounts.
• Follow up and resolve customer payment queries.
• Process credit notes and create new customers on the system.
• Assist with customer credit applications.
• Complete bank reconciliations.
• Maintain, update and reconcile petty cash transactions.
• Process and administer local and overseas staff claims and advances.
• Assist with international payments.
• Maintain accurate filing and invoice-monitoring systems.
• Provide supporting information and assistance during audits.

Skills

Accounts Receivable

Debt Reconciliations

Invoicing

Credit Notes

Bank Reconciliations

Petty Cash

Staff Claims

International Payments

Attention to Detail

Communication

Job description

Kyalami, South Africa | Posted on 04/09/2026

Are you an experienced Debtors Clerk who enjoys keeping accounts accurate, reconciled and under control?

We're recruiting for an established engineering organisation based in Kyalami, Johannesburg , looking for a reliable and detail-focused Debtors Clerk to join its Finance team. Reporting to the Financial Manager, you'll be responsible for the accurate processing and administration of the company's debtors/accounts receivable function.

This is a hands-on finance role covering more than just debt collection, with exposure to reconciliations, banking, international payments, staff claims and general finance administration.

Key responsibilities will include:

• Prepare and maintain accounts receivable records.
• Capture and maintain accurate records of invoices and credit notes.
• Perform debtors reconciliations and assist with managing overdue accounts.
• Follow up and resolve customer payment queries.
• Process credit notes and create new customers on the system.
• Assist with customer credit applications.
• Complete bank reconciliations .
• Maintain, update and reconcile petty cash transactions.
• Process and administer local and overseas staff claims and advances.
• Assist with international payments .
• Maintain accurate filing and invoice-monitoring systems.
• Provide supporting information and assistance during audits.

Requirements

• Minimum 3 years' relevant Debtors / Accounts Receivable / Bookkeeping experience.
• Practical experience with debtors reconciliations, invoicing, credit notes and customer accounts.
• Comfortable handling broader finance administration including bank reconciliations, petty cash, staff claims and payment-related queries.
• High level of accuracy, attention to detail and organisation.
• Good communication and interpersonal skills.
• Afrikaans would be beneficial, but is not essential.
• Willing to assist outside the strict boundaries of the debtors function when required, including helping with company functions and other office activities.

Salary & Benefits

R15,000 - R25,000 per month (depending on qualifications and experience)

This is an opportunity to join an established engineering organisation and work across a varied finance function rather than focusing exclusively on debt collection.