Debtors Clerk

University of Fort Hare; Somerset West; On-site; ZAR 180,000 - 270,000; Full time

Job summary

University of Fort Hare in Somerset West is seeking an experienced Debtors Clerk to manage the full debtors function, invoices, and statements. You will allocate and reconcile payments daily and prepare monthly age analysis reports while proactively following up on outstanding accounts and liaising with clients.

The role focuses on maintaining accurate debtor records, resolving billing queries, and supporting general debtors administration with a professional approach.

Qualifications

• Full debtors/accounts receivable function.
• Prepare and distribute accurate monthly invoices and statements.
• Daily allocation and reconciliation of payments received.
• Prepare and review monthly age analysis reports.
• Proactively follow up on outstanding accounts and overdue fees.
• Resolve billing and account queries with clients.
• Maintain accurate and up-to-date debtor records.

Responsibilities

• Take ownership of the complete debtors function.
• Communicate with clients professionally regarding accounts and payments.
• Assist with general finance and debtors administration as required.

Skills

Attention to detail

Administrative skills

Communication skills

Independent work

Education

Matric/Grade 12

Post-matric bookkeeping qualification

Tools

Xero

Excel

Job description

Our client, an established professional accounting firm in Somerset West, is seeking to employ an experienced Debtors Clerk to take responsibility for the full debtors function of the firm.

This is an excellent opportunity for a meticulous and organised individual who is confident in managing accounts receivable, following up on outstanding accounts and liaising professionally with clients.

Duties will include, but are not limited to:

• Managing the full debtors / accounts receivable function
• Preparing and distributing accurate monthly invoices and statements
• Daily allocation and reconciliation of payments received
• Preparing and reviewing monthly age analysis reports
• Proactively following up on outstanding accounts and overdue fees
• Resolving billing and account queries with clients
• Reconciling debtor accounts and investigating discrepancies
• Maintaining accurate and up-to-date debtor records
• Professional client liaison regarding accounts and payments
• Assisting with general finance and debtors administration as required

Requirements:

• Matric / Grade 12
• Relevant post-matric financial or bookkeeping qualification will be advantageous
• Solid experience in a Debtors Clerk / Accounts Receivable position
• Experience within an accounting, legal or professional services environment will be highly advantageous
• Strong working knowledge of Xero or similar accounting software
• Good MS Excel skills
• Excellent numerical accuracy and attention to detail
• Strong administrative and organisational skills
• Confident and professional communication skills
• Ability to follow up firmly but professionally on outstanding accounts
• Ability to work independently and take ownership of the full debtors function
• Valid driver's licence and own reliable transport

This position would suit an experienced Debtors Clerk who enjoys taking ownership of the debtors function and prides themselves on maintaining accurate accounts and strong client relationships.