Debtors Clerk

Karen Tupper Recruitment; Cape Town; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Karen Tupper Recruitment is seeking an experienced Debtors Clerk to manage debtor accounts and AR processes in a hotel environment. You will ensure accurate invoicing, allocations, reconciliations, and collections while maintaining strong client relationships to support cash flow.

Ideal candidates have 3–5 years in a similar role, with proven debtor book management, age analysis, Opera proficiency, and advanced Excel capabilities.

Qualifications

• 3–5 years’ proven experience in a Debtors Clerk / Accounts Receivable role with a hotel environment
• Experience managing a debtor book with multiple accounts and high transaction volumes
• Strong experience in debtor reconciliations and age analysis reporting
• Proficiency in Opera
• Proficiency in Microsoft Office and strong Excel skills (VLOOKUP, pivot tables, basic formulas)
• Solid understanding of credit control processes and collection procedures
• Experience working with 30/60/90-day ageing structures
• Ability to investigate and resolve complex account discrepancies independently
• Strong verbal and written communication skills for client interaction
• High attention to detail with strong numerical accuracy
• Ability to work under pressure and meet strict monthly deadlines
• Strong organisational skills and ability to prioritise workload effectively
• Professional handling of confidential financial and client information
• Strong communication and interpersonal skills
• Be well versed in the English language essential
• Flexibility to work as per operational requirements

Responsibilities

• Manage debtor accounts and accounts receivable processes
• Process invoices and allocations accurately
• Perform reconciliations and age analysis reporting
• Lead collections and credit control activities
• Resolve account queries and maintain client relationships
• Support healthy cash flow and respond to client inquiries quickly

Skills

Accounts Receivable

Credit Control

Analytical skills

Communication

Attention to detail

Team player

Under pressure

Tools

Opera

Excel

Job description

We are seeking an experienced and detail-oriented Debtors Clerk to manage debtor accounts and accounts receivable processes. The successful candidate will be responsible for accurate invoice processing, payment allocations, reconciliations, collections, credit control, and resolving account queries while maintaining strong client relationships and supporting healthy cash flow.

Key Requirements:

• 3–5 years’ proven experience in a Debtors Clerk / Accounts Receivable role with a hotel environment
• Experience managing a debtor book with multiple accounts and high transaction volumes
• Strong experience in debtor reconciliations and age analysis reporting
• Proficiency in Opera
• Proficiency in Microsoft Office and strong Microsoft Excel skills (VLOOKUP, pivot tables, basic formulas required)
• Solid understanding of credit control processes and collection procedures
• Experience working with 30/60/90-day ageing structures
• Ability to investigate and resolve complex account discrepancies independently
• Strong verbal and written communication skills for client interaction
• High attention to detail with strong numerical accuracy
• Ability to work under pressure and meet strict monthly deadlines
• Strong organisational skills and ability to prioritise workload effectively
• Professional handling of confidential financial and client information
• Professional and Diplomatic Disposition
• Strong communication and interpersonal skills.
• Ability to work within a team and without supervision
• Good Resolution and problem-solving skills
• Exceptional attention to detail
• Be well versed in the English language essential
• Flexibility to work as per operational requirements

Debtors Clerk • CPT - CBD, Western Cape, ZA