Debtors Clerk

Ultra Pharmaceutical And Medical Placements; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Ultra Pharmaceutical And Medical Placements in Gauteng invites an experienced Debtors Clerk to join our finance team in Boksburg. You will own the debtors function, ensuring timely collection of outstanding funds while maintaining professional relationships with commercial clients.

Key duties include invoicing and statements, collections and credit control, payment allocation, reconciliations, dispute resolution, credit risk checks, reporting, and VAT knowledge.

Qualifications

• Matric (Grade 12) is essential.
• 2–4 years debtors/credit control experience.
• Based in Boksburg, Gauteng, SA.

Responsibilities

• Invoicing & statements: Generate accurate sales invoices for bulk orders and tinting services; distribute monthly customer statements on time.
• Collections & credit control: Follow up on overdue accounts via phone and email within 30/60/90-day terms.
• Payment allocation: Match daily EFT payments to open invoices on our accounting platform.
• Account reconciliations: Perform balance sheet reconciliations for major retail accounts and corporate clients.
• Query & dispute resolution: Investigate and resolve customer queries related to deliveries, returns, or pricing with warehouse/sales.
• Credit risk assessment: Process credit applications, perform checks and verify trade references for new contractors and hardware outlets.
• Reporting: Maintain age analysis reports and provide weekly collection target updates to the Financial Manager.
• Regulatory knowledge: Basic understanding of VAT legislation relating to tax invoices and credit notes.

Skills

Invoicing & statements

Collections & credit control

Payment allocation

Account reconciliations

Query resolution

Credit risk assessment

Reporting

VAT knowledge

Education

Matric (Grade 12)

Job description

Well established manufacturer requires an experienced Debtors Clerk to join their finance team. This position is based in Boksburg.

You will take ownership of the Debtors function by ensuring timely collection of outstanding funds while maintaining exceptional professional relationships with commercial clients

Key Responsibilities

• Invoicing & Statements: Generate accurate sales invoices for bulk orders and tinting services, distributing monthly customer statements timeously
• Collections & Credit Control: Follow up on overdue accounts via telephone and email in line with strict 30/60/90-day credit terms
• Payment Allocation: Accurately match daily EFT payments against open invoices on our accounting platform
• Account Reconciliations: Perform complex balance sheet reconciliations for major retail accounts and corporate clients
• Query & Dispute Resolution: Investigate and resolve customer queries regarding short deliveries, returns of damaged paint stock, or incorrect batch pricing by liaising with the warehouse and sales teams
• Credit Risk Assessment: Process credit applications for new contractors and hardware outlets, conducting credit checks and verifying trade references
• Reporting: Maintain clean age analysis reports and provide weekly updates on collection targets to the Financial Manager
• Regulatory Knowledge: Sound understanding of South African VAT legislation relating to tax invoices, credit notes, and basic credit control compliance

Education: Matric (Grade 12) is essential

Experience: Minimum of 2 - 4 years debtors / credit control experience