Debtors Clerk

Ultra Personnel; Boksburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Ultra Personnel is seeking an Accounts Receivable Officer to take ownership of the AR function and ensure timely collection of funds while maintaining professional relationships with our commercial clients.

You will generate invoices, manage statements, follow up on overdue accounts, allocate payments, reconcile accounts, handle queries, assess credit risk, and provide regular reports to the Financial Manager.

Qualifications

• 2 to 4 years of dedicated accounts receivable or credit control experience in manufacturing, FMCG, or building supply
• Matric (Grade 12) with a National Diploma or certificate in bookkeeping, accounting, or financial management advantageous
• Proficiency in Sage Evolution, Pastel Partner, or SAP; strong Excel skills (VLOOKUP and Pivot Tables)
• Sound understanding of South African VAT legislation relating to tax invoices, credit notes, and basic credit control compliance

Responsibilities

• Invoicing & Inquiries: Generate accurate sales invoices for bulk orders and tinting services, distributing monthly customer statements timeously
• Collections & Credit Control: Follow up on overdue accounts via telephone and email in line with 30/60/90-day terms
• Payment Allocation: Accurately match daily EFT payments against open invoices on our accounting platform
• Account Reconciliations: Perform balance sheet reconciliations for major retail accounts and corporate clients
• Query & Dispute Resolution: Investigate and resolve customer queries regarding short deliveries, returns of damaged stock, or incorrect batch pricing with warehouse and sales teams
• Credit Risk Assessment: Process credit applications for new contractors and hardware outlets, conducting credit checks and verifying trade references
• Reporting: Maintain clean age analysis reports and provide weekly updates on collection targets to the Financial Manager

Skills

Accounts receivable

Credit control

Excel skills

Sage Evolution

Pastel Partner

SAP

Education

Matric (Grade 12)

Diploma in Bookkeeping/Accounting

Tools

Sage Evolution

Pastel Partner

SAP

Job description

You will take ownership of the accounts receivable function. You will ensure the timely collection of outstanding funds while maintaining exceptional professional relationships with our commercial clients

Key Responsibilities

• Invoicing & Statements: Generate accurate sales invoices for bulk orders and tinting services, distributing monthly customer statements timeously
• Collections & Credit Control: Follow up on overdue accounts via telephone and email in line with strict 30/60/90-day credit terms
• Payment Allocation: Accurately match daily EFT payments against open invoices on our accounting platform
• Account Reconciliations: Perform complex balance sheet reconciliations for major retail accounts and corporate clients
• Query & Dispute Resolution: Investigate and resolve customer queries regarding short deliveries, returns of damaged paint stock, or incorrect batch pricing by liaising with the warehouse and sales teams
• Credit Risk Assessment: Process credit applications for new contractors and hardware outlets, conducting credit checks and verifying trade references
• Reporting: Maintain clean age analysis reports and provide weekly updates on collection targets to the Financial Manager

Education: Matric (Grade 12) with a National Diploma or Certificate in Bookkeeping, Accounting, or Financial Management advantageous

Experience: 2 to 4 years of dedicated accounts receivable or credit control experience, within a manufacturing, FMCG, or building supply environment

Technical Skills: Proficiency in Sage Evolution, Pastel Partner, or SAP, along with strong Microsoft Excel skills (specifically VLOOKUPs and Pivot Tables).

Regulatory Knowledge: Sound understanding of South African VAT legislation relating to tax invoices, credit notes, and basic credit control compliance