Debtors Manager / Office Manager

ARCS; Gauteng; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

ARCS in Gauteng seeks an organized Administrative Accountant Assistant to manage debtors, accounting tasks, payroll support, and office administration.

You will liaise with clients, prepare statements, ensure statutory submissions, and maintain records with accuracy and discretion. Fluency in English and Afrikaans is ideal for client interactions.

Qualifications

• Matric (Grade 12) is required.
• Minimum 2 years' debtors management experience.
• Proven experience with Sage Pastel is essential.
• Experience handling collections and age analysis.
• Experience in office administration or management.
• Payroll processing experience, including SARS submissions, is advantageous.

Responsabilités

• Manage full debtors book including invoicing and allocations.
• Monitor age analysis and follow up on outstanding payments.
• Negotiate payment arrangements with clients.
• Issue monthly statements and resolve queries.
• Provide accounting and admin support using Sage Pastel.
• Assist with bank reconciliations and month-end procedures.
• Support payroll processing and statutory submissions.
• Oversee day-to-day office operations and diary management.
• Maintain client files and respond to inquiries professionally.
• Coordinate onboarding and HR administration tasks.

Connaissances

Debtors management

Payroll processing

Office administration

Client liaison

Numerical accuracy

Excel

Outlook

Attention to detail

Independent worker

Formation

Matric (Grade 12)

Outils

Sage Pastel

Sage VIP

Pastel Payroll

Description du poste

Duties & Responsibilities

Debtors Management

• Manage the full debtors book, including invoicing, payment allocations and account reconciliations using Sage Pastel.
• Monitor age analysis and follow up on outstanding payments through calls, emails and account statements.
• Negotiate payment arrangements with clients and elevate long-outstanding accounts where necessary.
• Issue monthly client statements and resolve billing and account queries.
• Monitor collections, overdue balances and debtors' days, providing regular reports to management.

Accounting & Financial Administration

• Capture financial transactions and assist with bank reconciliations using Sage Pastel.
• Provide support with creditors processing and month-end procedures.
• Maintain accurate financial records and prepare supporting documentation for the accounting and audit teams.

Payroll Administration

• Assist with monthly payroll processing for external clients.
• Prepare and submit relevant statutory returns, including PAYE, UIF and SDL.
• Prepare and distribute payslips and assist with payroll-related queries.
• Maintain accurate payroll records and ensure deadlines are met.

Office Management & Administration

• Oversee the day-to-day running of the office and ensure that administrative operations run smoothly.
• Manage office supplies, service providers and general office requirements.
• Provide administrative and secretarial support to the Director, including diary management, correspondence and meeting coordination.
• Maintain client files, company records and general office documentation.
• Handle client and visitor enquiries professionally.
• Identify and resolve routine operational issues proactively.

General HR Administration

• Maintain employee records, leave registers and employment contracts.
• Coordinate onboarding documentation for new employees.
• Assist with general HR administration and related documentation.

Requirements

• Matric (Grade 12).
• Minimum of 2 years' experience in debtors management.
• Proven working experience with Sage Pastel is essential.
• Previous experience managing collections, age analysis and outstanding accounts.
• Experience in office administration or office management.
• Payroll processing experience, including statutory submissions to SARS, will be advantageous.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Strong numerical, analytical and reconciliation skills.
• Excellent organisational skills and attention to detail.
• Strong communication and client liaison skills.
• Ability to work independently, manage deadlines and handle confidential information professionally.
• Fluent in English and Afrikaans, both written and spoken.

Advantageous:

• A bookkeeping or accounting qualification.
• Previous experience in an accounting, auditing or financial services environment.
• Experience with payroll systems such as Sage VIP, Pastel Payroll or SimplePay.
• Exposure to HR administration and basic labour legislation.