Debtors and Admin Assistant

Oxyon Human Capital Solutions; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A recruitment and human capital solutions firm in Johannesburg seeks a Debtors and Admin Assistant to support the Finance Department. The ideal candidate will maintain financial accuracy, manage documents, and assist with debtors' functions. Essential qualifications include a Matric Certificate and proficiency in Microsoft Office, particularly Excel. This role ensures organized financial reporting and supports the Debtors Manager in various administrative tasks.

Qualifications

• Matric Certificate is essential.
• Further education in Finance or Administration is advantageous.
• Previous experience in a debtors/accounts receivable role is preferred.

Responsibilities

• Prepare monthly sales turnover reports.
• Invoice service contracts and provide documentation to the accountant.
• Process and file credit applications once approved.

Skills

Attention to detail

Proactivity

Financial management

Microsoft Excel

Education

Matric Certificate

Further education in Finance or Administration

Tools

Syspro

Microsoft Office

Job description

Purpose of the Role

We’re looking for a detail-oriented and proactive Debtors and Admin Assistant to support our dynamic Finance Department. This role plays a key part in maintaining financial accuracy and administrative efficiency — with a strong focus on debtors’ functions, document management, and supporting the Debtors Manager.

Key Responsibilities

• Prepare monthly sales turnover reports for the Financial Manager.
• Invoice Shoprite & Woolworths service contracts and provide supporting documentation to the accountant.
• Print monthly credit management reports and prepare debtor days ageing / bad debt analysis.
• Submit and email customer statements (including Boxer, Pick n Pay, Shoprite Maintenance & Meat Market, and Engen).
• Generate credit notes on Syspro (pending required approvals).
• Process, check, and file credit applications once approved by finance leads.
• Assist the Debtors Manager with administrative duties and ad-hoc finance support.
• File debtor-related documents and supplier invoices in an organised, timely manner.

Qualifications & Experience

• Matric Certificate (essential)
• Further education in Finance or Administration (advantageous)
• Previous experience in a debtors / accounts receivable role (preferred)
• Competency in Microsoft Office, especially Excel, Word, and Outlook
• Comfortable working independently while contributing to a team
• Deadline-driven, organised, and able to handle confidential information responsibly