Data Capturer

EdUpStairs; Qonce; On-site; ZAR 201,000 - 237,000; Full time

Job summary

EdUpStairs is seeking a meticulous Data Capture Officer to support King Campus. You will enter student registrations, enrolments, and examination marks into EMIS/ICAS, ensuring accuracy and timely updates.

The role requires strong attention to detail and knowledge of data management practices, with responsibilities covering backups and data quality checks. Experience with MS Office and information management is advantageous.

Qualifications

• Grade 12 / Matric or equivalent with NQF4 level if applicable.
• Knowledge of MS Office and data handling is advantageous.
• Knowledge of information management systems and data capture processes.

Responsibilities

• Capture data from records into required formats (systems, databases, tables).
• Capture student registration, enrolment, and examination marks in EMIS/ICAS.
• Ensure data integrity, identify missing data, and review for errors.
• Maintain backups and update system records and documentation.
• Provide information to relevant stakeholders and communicate results to campus leadership.

Skills

Data capture

Data integrity

Attention to detail

Planning & organising

Report writing

Communication

Interpersonal relations

Problem solving

Analytical thinking

Team leadership

People management

Computer literacy

Education

Matric / Grade 12

NQF Level 4 Certificate

National Diploma / Degree in Business Studies

Tools

MS Office

Job description

Salary: R201 093 - R236 877 per annum (Level 04)

Centre: King Campus

Requirements

• Grade 12 / Matric Certificate / NQF Level 4 Certificate, National Diploma / Degree in Business Studies Qualification, 1-2 years’ relevant working
• experience in a TVET / Public Service Data Capturing System, Certificate or proven knowledge of MS Office will serve as an added advantage.
• Knowledge of computer literacy and Information Management.
• Knowledge/ understanding, application and interpretation of office management prescripts, COLTECH,
• data warehouse and IT systems.
• Knowledge of the Skills Development Act, Public Service Act, Public Service Regulations and Labour Relations Act.
• Planning and organising, financial management, report writing, communication and interpersonal relations, problem solving, analytical thinking, client
• orientation, project management, team leadership, people management and computer literacy.

Duties

• Capture data from available records into the required formats e.g. system(s), databases, tables and spreadsheets, Capture student registration, receipt of
• payment and issue student numbers, Capture enrolment forms during the registration period, Capture ICAS, ISAT and final examination marks, Capture
• marks on the system and submit to EMIS Officer, Capture students' absenteeism on the system, Review and validate all data from records and
• ensure the integrity of data captured, Identify missing data and errors observed during data entry, Complete mark sheets (hard copies) and make copies to be
• used as attendance registers in the examination venue, Submit data and mark sheets to lecturers in the marking venue (internal marking), Make regular
• backups of data, Maintain and update system records; keep and maintain records and files; ensure records and files are properly sorted and secured,
• Provide information to relevant components, Email schedule of results to Campus Heads, HODs and Senior Lecturers.