Human Resources Officer

EdUpStairs; Qonce; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs in King William’s Town is recruiting an HR Officer to administer conditions of service, payroll, and recruitment processes within a central office environment.

You will maintain staff records, coordinate interviews and verify qualifications while ensuring confidential handling of HR information and compliance with statutory requirements.

Qualifications

• Matric or NCV Level 4 with a recognized M+3 years Degree or National Diploma in Human Resource Management / Development.
• Certificate in HR management or related field; relevant experience in HR environment.

Responsibilities

• Administer conditions of service and remuneration; process pensions, housing allowance and long service benefits.
• Maintain staff files and contracts; manage leave processes.
• Process payroll and handle Pension Fund and Medical Aid queries.
• Submit management reports on HR matters to support informed decisions.
• Maintain confidentiality, declarations of interest and staff records.
• Coordinate recruitment, screening, shortlisting and interview preparations.
• Verify qualifications and update recruitment databases.
• Provide records management and auditable HR records; archive and dispose files per policy.
• Handle correspondence and maintain mail and filing systems.

Skills

Analytical skills

Planning

Organizational skills

Interpersonal skills

Communication skills

Client focus

Teamwork

Integrity

Independent work

Education

HR-related degree or diploma

Relevant HR certificate

Tools

PERSAL

COLTECH

MS Office

Job description

Salary: R338 106 – R398 277 per annum (Level 07),

Centre: Central Office, King William’s Town

Requirements

• Matric or NCV Level 4 with a recognized M+3 years Degree or NationalbDiploma in Human Resource Management / Development; Relevant PERSAL
• Certificate; 3-5 years’ relevant experience in Human Resource environment; Understanding and utilisation of the PERSAL &COLTECH system; A valid
• driver’s license Understating of legislative framework governing the Public Services; Storage and retrieval procedures in terms of the working
• environment.
• Knowledge and skills: Knowledge of Human Resources functions and policies coupled with excellent computer literacy, particularly in the MS
• Office Suite.
• The incumbent must demonstrate strong analytical, planning, and organizational skills with the ability to perform under pressure, maintain
• accuracy, and meet tight deadlines.
• Good interpersonal relations, along with effective verbal and written communication skills, are essential.
• The position requires a candidate who is client focused, committed, proactive, and able to work independently and within a team.
• Integrity, attention to detail, and the ability to supervise staff and manage Human resources effectively are critical for success in this role.

Duties

• Administer conditions of service and remuneration of employees Process Pension, Housing Allowance and Long Service benefits etc.
• Keep all signed contract of employment forms on salary levels 2 to 8. Process employee leave.
• Maintain staff files (employment contracts, details, leave forms etc.).
• Receive all termination paperwork and terminate employees as and when required.
• Process payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid.
• Submit reports to management as required so that they are informed of HR related matters and can take informed decisions.
• Keep signed and completed Declaration of Interest and a Confidentiality Agreement for all employees.
• Keep staff records up to date and record changes to employee’s details (change of address / bank details etc.),
• Administer recruitment and selection, Manage records for the college.
• Provide Recruitment and Selection services to the College.
• Process applications, handle responses and shortlisting processes.
• Screen CV’s; prepare preliminary shortlists, final shortlists with responsible managers for submission to the shortlisting committee.
• Prepare for interviews (i.e. arrangements of interviews such as dates, venues, and invitations to candidates).
• Coordinate the verification of all applicants’ qualifications.
• Develop and update recruitment database.
• Provide an effective and efficient Records Management services.
• Open, archive and close save files for new and existing employees.
• Update personnel files.
• Safe keep all Human Resource Records.
• Provide records as and when required for auditing purposes.
• Dispose files in terms of the applicable legislations and approved College policy.
• Handle incoming and outgoing correspondence.
• Maintain a database of all incoming and outgoing mail.
• Maintain register of file index on (filing system).