D&C Admin Assistant

Jackie Cory Recruitment; Gqeberha; Sur place; ZAR 112 000 - 128 000; Plein temps

Résumé du poste

Jackie Cory Recruitment in Gqeberha (GQ) is seeking an Administrative Assistant in the Finance team to provide document-control support for debtors and creditors. You will ensure that invoices, PODs and related documents are complete, accurately filed, and uploaded into the ERP system.

The ideal candidate has Matric, strong Excel/Outlook skills, and experience with ERP systems; familiarity with Microsoft Dynamics 365 Business Central is a plus.

Qualifications

• Grade 12 / Matric and good computer literacy (Excel & Outlook).
• Experience in administrative, finance, debtors or creditors environment beneficial.
• Experience with invoices, purchase orders, delivery notes and PODs beneficial.
• ERP/accounting system experience advantageous.
• Microsoft Dynamics 365 Business Central experience advantageous.

Responsabilités

• Check debtor and supplier invoice packs to ensure all required documents and signatures are attached.
• Assist Debtors/Creditors Clerk with general finance-related administration.
• Assist with document preparation for month-end and audit purposes.
• Assist with preparation and organization of documentation for debtor and supplier queries.
• Follow up on outstanding Proofs of Delivery (PODs), delivery notes and other supporting documentation.
• Identify incomplete invoice packs and follow up with relevant departments, customers or suppliers.
• Maintain accurate electronic and physical filing systems.
• Maintain registers or records of outstanding documentation requiring follow-up.
• Perform general administrative duties within the Finance Department as required.
• Scan and upload invoices and supporting documentation to the ERP system.

Connaissances

Professional communication

Formation

Matric / Grade 12

Outils

Microsoft Excel

Outlook

ERP systems

Microsoft Dynamics 365 Business Central

Description du poste

D&C Admin Assistant, GQ

R10k pm.

The successful candidate will provide administrative and document-control support to the Debtors and Creditors function, with a strong focus on ensuring that all financial documentation is complete, correctly filed and accurately uploaded to our ERP system.

Key Responsibilities:

• Check debtor and supplier invoice packs to ensure that all required supporting documents and signatures are attached.
• Assist the Debtors/Creditors Clerk with general finance-related administration.
• Assist with document preparation for month-end and audit purposes.
• Assist with the preparation and organization of documentation for debtor and supplier queries.
• Follow up on outstanding Proofs of Delivery (PODs), delivery notes and other supporting documentation.
• Identify incomplete invoice packs and follow up with the relevant departments, customers or suppliers.
• Maintain accurate electronic and physical filing systems.
• Maintain registers or records of outstanding documentation requiring follow-up.
• Perform general administrative duties within the Finance Department as required.
• Scan and upload invoices and supporting documentation to the ERP system.

Minimum Requirements

• Grade 12 / Matric and Good computer literacy, including Microsoft Excel and Outlook.
• Previous experience in an administrative, finance, debtors or creditors environment would be advantageous.
• Experience working with invoices, purchase orders, delivery notes and PODs would be beneficial.
• Previous ERP/accounting system experience would be advantageous.
• Experience with Microsoft Dynamics 365 Business Central will be an advantage.

The Ideal Candidate:

Able to communicate professionally with colleagues, customers and suppliers.

• Able to identify missing or incomplete information.
• Able to maintain confidentiality when dealing with financial information.
• Accurate and methodical.
• Comfortable working with large volumes of documentation.
• Highly organized and detail orientated.
• Proactive in following up on outstanding documents.
• Reliable and able to meet deadlines.

Closing date of 20th October 2026.