Creditors/Debtors Clerk

SmartRecruiters, Inc.; Potchefstroom; On-site; ZAR 180,000 - 240,000; Full time

Job summary

ALS Head Office is seeking a dynamic creditors/debtors clerk to support all financial functions. You will process vendor invoices, reconcile statements and ensure timely payments while maintaining accurate records.

Responsibilities include matching invoices to POs, maintaining GL and VAT accuracy, performing supplier reconciliations and assisting with monthly reports. The role requires attention to detail and the ability to work under pressure.

Qualifications

• Grade 12 or equivalent NQF level 4 qualification.
• Certificate in Bookkeeping or Finance is advantageous.
• Proficiency with Microsoft Office required.
• Pastel Evolution experience advantageous.
• High working standards.

Responsibilities

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
• Ensure invoices related to contracts agree to the contract.
• Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
• Ensure that the correct VAT is applied to invoices.
• Ensure AP batches are posted regularly.
• Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).
• Timeous payment of invoices, ensuring discount claimed where applicable.
• Timeous follow up on all AP queries.
• Forward remittance advices to suppliers after completion of payment run.
• File all invoices after payment run according to the agreed filing protocols.
• Prepare weekly analysis of the creditors list.
• Assist with balance sheet recons during the course of the month and the finalisation at month end.
• Assist in preparation of cost/profit centre reports, by maintaining and providing analytical Assist in the preparation of quarterly reports.
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Any ad-hoc duties which are assigned.

Skills

Attention to detail

Proactive

Organised

Team player

Education

Grade 12 or equivalent NQF level 4

Certificate in Bookkeeping or Finance

Tools

Pastel Evolution

Microsoft Office

Job description

ALS Head Officeis looking for a dynamic and professional creditors/debtors clerk. The creditors/debtors clerk will be responsible for carrying out accounting and administrative duties such as the processing and payment preparation of vendorsinvoices, reconciliation of statements, following-up on unpaid vendors, obtaining statements and invoices and to provide bookkeeping and clerical support to all financial functions.

Job Description

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
• Ensure invoices related to contracts agree to the contract.
• Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
• Ensure that the correct VAT is applied to invoices.
• Ensure AP batches are posted regularly.
• Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).
• Timeous payment of invoices, ensuring discount claimed where applicable.
• Timeous follow up on all AP queries.
• Forward remittance advices to suppliers after completion of payment run.
• File all invoices after payment run according to the agreed filing protocols.
• Prepare weekly analysis of the creditors list.
• Assist with balance sheet recons during the course of the month and the finalisation at month end.
• Assist in preparation of cost/profit centre reports, by maintaining and providing analytical Assist in the preparation of quarterly reports.
• Ensure audit deliverables are maintained according to the standard required by the auditors.
• Any ad-hoc duties which are assigned.

Qualifications

• Grade 12 or equivalent NQF level 4 qualification.
• Relevant certificate in Bookkeeping or Finance will be advantageous.
• Working knowledge of Microsoft Office.
• Any accounting system experience.Pastel Evolution will be advantageous.
• High working standards.

Knowledge and Work Ethic

• Computer literate:must be accurate and pay attention to details.
• Proactive, organised and able to multitask and work well under pressure.
• Participative and able to work as part of the team.
• Professional in appearance.
• Flexible.

Additional Information

• Closing Date: 3 January2022.