Debtors & Creditors Administrator

Freerecruit; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Freerecruit in Cape Town is seeking a detail-oriented Finance Administrator to support the Debtors and Creditors functions, reconcile accounts, and assist with audits.

The role handles invoicing, cashbook entries, supplier payments, and month-end tasks, requiring strong numerical skills, attention to detail, and the ability to work independently and meet deadlines. Experience with Palladium is advantageous.

Qualifications

• 3–5 years’ experience in a Debtors and Creditors or Finance Administration role.
• Experience working with Palladium accounting software advantageous.
• Computer literacy essential (MS Office, especially Excel).
• High attention to detail and accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Run monthly recurring invoices for residents using contract billing
• Create and issue invoices based on authorised requisitions
• Capture and maintain debtor information on Palladium
• Dispatch monthly invoices and statements to residents, family members, and financial managers
• Process credit notes and debit notes with authorised approval
• Allocate invoices to the correct general ledger accounts
• Verify and post receipts to the cashbook
• Follow up on outstanding debtor accounts and overdue balances
• Attend to debtor queries and correspondence
• Prepare age analysis and reconcile debtor control accounts
• Process and reconcile petty cash and cashbook transactions
• Reconcile credit card transactions
• Process supplier invoices and payment requisitions in the Accounts Payable module
• Prepare bi-monthly supplier payments and supplier reconciliations
• Liaise with suppliers regarding outstanding invoices
• Assist with annual and SARS audits by providing required documentation
• Attend Teams meetings regarding account variances
• Provide relief support for the Creditor Administrator and Debtors and Creditors Controller when required
• Maintain accurate filing of all finance-related documentation

Skills

Reconciliation

Numerical accuracy

Communication skills

Time management

Excel proficiency

Education

Grade 12 / Matric

Finance or Accounting qualification (NQF Level 5)

Tools

Palladium

Excel

MS Office

Job description

Role Overview

This role supports the Finance Department through accurate processing of debtor and creditor transactions, account reconciliations, customer and supplier liaison, cashbook administration, and audit support, contributing directly to the smooth financial functioning of the facility.

Key Responsibilities

• Run monthly recurring invoices for residents using contract billing
• Create and issue invoices based on authorised requisitions
• Capture and maintain debtor information on Palladium
• Dispatch monthly invoices and statements to residents, family members, and financial managers
• Process credit notes and debit notes with authorised approval
• Allocate invoices to the correct general ledger accounts
• Verify and post receipts to the cashbook
• Follow up on outstanding debtor accounts and overdue balances
• Attend to debtor queries and correspondence
• Prepare age analysis and reconcile debtor control accounts
• Process and reconcile petty cash and cashbook transactions
• Reconcile credit card transactions
• Process supplier invoices and payment requisitions in the Accounts Payable module
• Prepare bi-monthly supplier payments and supplier reconciliations
• Liaise with suppliers regarding outstanding invoices
• Assist with annual and SARS audits by providing required documentation
• Attend Teams meetings regarding account variances
• Provide relief support for the Creditor Administrator and Debtors and Creditors Controller when required
• Maintain accurate filing of all finance-related documentation

Qualifications, Competencies and Knowledge Required

Minimum Requirements

• Grade 12 / Matric
• Relevant Finance or Accounting qualification or equivalent NQF Level 5 qualification advantageous
• 3–5 years’ experience in a Debtors and Creditors or Finance Administration role
• Experience working with accounting systems (Palladium advantageous)
• Computer literacy essential (all MS Office Packages, especially Excel)
• Strong reconciliation and numerical skills
• Excellent organisational and administrative skills
• High attention to detail and accuracy
• Ability to work independently and meet deadlines
• Excellent verbal and written communication skills
• Customer Service Excellence
• Relationship building
• Teamwork
• Planning and Organising
• Problem-solving oriented
• Self-starter
• Initiative and confidentiality