Customer Order Specialist

Talentfuse; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Talentfuse is seeking a hands-on Customer Order Specialist to own the full order lifecycle from receipt to final delivery. You will work with Sales, Production, Warehouse and Logistics to ensure orders are processed accurately and delivered on time.

You will capture orders on the ERP, monitor stock, and proactively resolve issues. The role requires strong Excel skills, attention to detail and proactive communication with customers and teams.

Qualifications

• Matric is essential and a background in customer order processing or supply chain coordination.
• Experience with ERP or similar business systems is required.
• Proven accuracy and attention to detail in order capture and processing.

Responsibilities

• Manage full end-to-end customer order process from receipt to delivery.
• Capture and process orders on the company's ERP system.
• Coordinate with Sales, Production, Warehouse and Logistics to meet timelines.
• Check stock availability and identify potential shortages or delays.
• Monitor schedules and follow up to ensure orders are delivered complete and on time.
• Communicate order status and any delays to customers.
• Handle returns and order-related queries efficiently.
• Build strong relationships with customers and internal teams.

Skills

ERP proficiency

MS Excel

Order processing

Supply chain coordination

Attention to detail

Organised

Communication

Problem solving

Education

Matric

Tools

ERP system

MRP system

Job description

About the role:

Are you organised, computer-savvy and the person who makes sure things actually get done?

Our client is looking for a Customer Order Specialist to take ownership of the full customer order process, from receiving and capturing the order through to production, dispatch and final delivery.

This is a hands-on, fast-paced role where you will work closely with customers, Sales, Production, Warehouse and Logistics to make sure orders are processed accurately and delivered on time.

You will be the person keeping the moving parts together, identifying potential problems early and making sure nothing falls through the cracks.

Key Responsibilities:

• Manage the full end-to-end customer order process, from order receipt through to delivery.
• Capture and process customer orders accurately on the company’s ERP system.
• Coordinate with Sales, Production, Warehouse and Logistics to ensure orders are fulfilled within required timelines.
• Check stock availability and proactively identify potential shortages or delays.
• Monitor production and dispatch schedules and follow up where required.
• Track orders and deliveries to ensure customers receive their goods complete and on time.
• Communicate with customers regarding order status, delivery dates, delays and any potential challenges.
• Handle returns, discrepancies and order-related queries efficiently.
• Build strong working relationships with both customers and internal teams.
• Manage multiple orders and priorities simultaneously while maintaining accuracy.
• Identify problems, take action and see things through to resolution.
• Take ownership of the customer experience and ensure that commitments made to customers are followed through.

What we are looking for

We are looking for someone who is hands-on, efficient and takes ownership.

Ideally, you will come from a smaller organisation where you have been hands-on and closely involved in the business. You are not afraid to roll up your sleeves, get stuck in and do a bit of everything to get the job done.

You will ideally be:

• Highly computer literate and comfortable working on business systems.
• Experienced with an ERP, MRP or similar order management system.
• Strong in Microsoft Excel and Microsoft Office.
• Accurate and detail-oriented, particularly when capturing and processing orders.
• Highly organised and able to manage multiple priorities in a busy environment.
• Confident communicating with customers and internal teams.
• A proactive problem solver who does not wait to be told what to do.
• Comfortable working closely with Production, Warehouse and Logistics.
• Customer-focused and committed to delivering on promises.
• Someone who is prepared to roll up your sleeves, get stuck in and make things happen

Experience & Requirements

• Matric is essential.
• Previous experience in customer order processing, customer service, order management or supply chain coordination.
• Proven experience working with an ERP or similar business system.
• Strong computer and administrative skills.
• Experience within Manufacturing, Distribution, FMCG or Supply Chain will be advantageous.
• Experience working in a smaller, hands-on business environment will be highly advantageou

The right personality matters

This is not a role for someone who simply captures an order and passes the problem to somebody else.

We are looking for someone who sees an issue and thinks:

"Let me sort this out."

Someone who takes responsibility, follows through, communicates proactively and cares about getting the customer what they need.

If you are efficient, organised, customer-focused, confident on systems and enjoy being the person who keeps things moving, we would like to hear from you.

Customer Order Specialist • JHB - Western Suburbs, Gauteng, ZA