Culinary Event Planner

Placements24; Bloemfontein; On-site; ZAR 344,000 - 579,000; Part time

Job summary

Placements24 in Bloemfontein is seeking a creative Culinary Event Planner to design, plan and execute bespoke catering experiences from intimate dinners to corporate functions.

You will translate clients' visions into menus and logistics, manage venues and vendors, and ensure flawless on-site delivery while nurturing client relationships.

Qualifications

• Proven experience as an event planner or coordinator with catering focus.
• Strong understanding of culinary trends and menu planning.
• Excellent organizational and project management skills.
• Exceptional communication and client-facing ability.

Responsibilities

• Consult with clients to understand event requirements and budget.
• Develop menu proposals with chefs and caterers.
• Manage venue, vendors, staffing, and scheduling.
• Oversee on-site event execution and timelines.
• Manage budgets and track expenses.
• Source and negotiate with suppliers for quality and price.
• Maintain client relationships through updates.
• Conduct post-event evaluations and gather feedback.

Skills

Event planning

Menu planning

Project management

Client communication

Vendor coordination

Budget management

On-site coordination

Tools

Event management software

Job description

About the Role

Our client, a boutique event management company specializing in bespoke culinary experiences in Bloemfontein , is seeking a creative and detail-oriented Culinary Event Planner. This role involves conceptualizing, planning, and executing unique catering events, from intimate dinner parties to large-scale corporate functions. You will work closely with clients to understand their vision, translate it into delicious menus and seamless event logistics, and ensure every detail is perfectly executed. This is a fantastic opportunity for someone passionate about food, events, and client satisfaction, looking to make a mark in the Free State 's event scene. You will be responsible for all aspects of event planning, client communication, and vendor management.

Key Responsibilities

• Consult with clients to understand their event requirements, preferences, and budget.
• Develop creative and customized menu proposals in collaboration with chefs and caterers.
• Manage all event logistics, including venue selection, vendor coordination, staffing, and scheduling.
• Oversee the on-site execution of events, ensuring smooth service and adherence to timelines.
• Manage event budgets, track expenses, and ensure profitability.
• Source and negotiate with suppliers and vendors to secure the best quality and pricing.
• Maintain strong client relationships through regular communication and updates.
• Conduct post-event evaluations and gather client feedback for continuous improvement.

Requirements

• Proven experience as an event planner or coordinator, with a strong portfolio in catering or food-focused events.
• Excellent understanding of culinary trends, menu planning, and food presentation.
• Strong organizational and project management skills, with meticulous attention to detail.
• Exceptional communication, interpersonal, and client-facing skills.
• Ability to manage multiple projects simultaneously and work effectively under pressure.
• Proficiency in event management software and standard office applications.
• Experience in budget management and negotiation.
• A passion for food and creating memorable guest experiences.

Benefits

This contractor role offers a competitive project-based remuneration, with potential for repeat business and referrals. You will gain valuable experience working on diverse and high-profile events in Bloemfontein . Our client provides a supportive and creative work environment, allowing for flexibility in managing your schedule. This is an excellent opportunity to build your freelance career in the dynamic event planning industry within the Free State .