Creditors & Procurement Administrator

Greys Recruitment; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Greys Recruitment in Port Shepstone is seeking a detail-oriented finance and administration professional to support creditors and purchasing functions. The role requires solid accounts payable experience, strong organisational skills and accurate management of supplier accounts and procurement documentation.

The candidate will process invoices, reconcile statements, obtain quotations, assist with purchase orders, and help with month-end activities and audits. Immediate availability is preferred.

Qualifications

• 3+ years of relevant experience in creditors, accounts payable, finance administration or bookkeeping.
• Experience in supplier reconciliations, invoice processing and payment documentation.
• Exposure to purchasing or procurement administration.
• A diploma or degree in Accounting, Finance, Bookkeeping or Financial Management.
• Experience with Sage Accounting will be advantageous.

Responsibilities

• Process and verify supplier invoices and credit notes, ensuring all supporting documentation and approvals are in place.
• Capture supplier transactions on the accounting system and reconcile supplier statements.
• Investigate discrepancies, resolve supplier queries and follow up on outstanding accounts.
• Prepare payment documentation and monitor payment due dates.
• Obtain and compare supplier quotations and assist with purchasing requests and purchase orders.
• Track orders and deliveries and verify invoices against quotations, purchase orders and delivery documentation.
• Maintain accurate financial and procurement records.
• Assist with reconciliations, month-end activities and audit requirements.
• Ensure compliance with internal procedures and financial controls.

Skills

Accounts payable experience

Supplier accounts management

Procurement documentation

Record keeping

Month-end support

Education

Accounting/Finance degree

Tools

Sage Accounting

Job description

An established business in Port Shepstone is seeking a detail-oriented finance and administration professional to support its creditors and purchasing functions. The ideal candidate will have solid accounts payable experience, good organisational skills and the ability to manage supplier accounts and procurement documentation accurately.

Key Responsibilities

• Process and verify supplier invoices and credit notes, ensuring all supporting documentation and approvals are in place.
• Capture supplier transactions on the accounting system and reconcile supplier statements.
• Investigate discrepancies, resolve supplier queries and follow up on outstanding accounts.
• Prepare payment documentation and monitor payment due dates.
• Obtain and compare supplier quotations and assist with purchasing requests and purchase orders.
• Track orders and deliveries and verify invoices against quotations, purchase orders and delivery documentation.
• Maintain accurate financial and procurement records.
• Assist with reconciliations, month-end activities and audit requirements.
• Ensure compliance with internal procedures and financial controls.
• A diploma or degree in Accounting, Finance, Bookkeeping or Financial Management.
• A minimum of 3 years’ relevant experience in creditors, accounts payable, finance administration or bookkeeping
• Experience in supplier reconciliations, invoice processing and payment documentation.
• Exposure to purchasing or procurement administration.
• Experience with Sage Accounting will be advantageous.
• Available to start immediately.