Creditors Controller & Finance Admin Coordinator

JVR Software; Gqeberha; On-site; ZAR 201,000 - 312,000; Full time

Job summary

JVR Software in Gqeberha seeks a dedicated finance assistant focused on creditors, reconciliations and supplier queries. You will prepare reconciliations, process invoices, and maintain organised records to support month-end close and reporting.

The role requires bookkeeping qualifications, knowledge of AccPac or Sage, and proficiency in Excel/Word/Outlook. A drivers license is beneficial for onsite duties and deliveries.

Qualifications

• Grade 12 / Matric
• Degree / Diploma in bookkeeping or accounting qualification
• Practical experience in creditors reconciliations, financial administration and supplier queries
• Working knowledge of AccPac or Sage and Microsoft Excel, Word and Outlook
• Experience with customer invoicing, purchasing or warehouse administration would be advantageous
• Valid drivers license / own vehicle

Responsibilities

• Prepare accurate supplier reconciliations for month-end payments and submit supporting documentation to the Financial Manager for review
• Investigate statement differences, missing invoices, credits and payment allocations; follow up with suppliers and elevate unresolved items
• Process creditor-related bank transactions and expense entries appearing on bank statements in the correct company records
• Reconcile petty cash and assist with banking in conjunction with the Financial Manager, ensuring receipts support recorded expenses
• Maintain organised financial records, invoices and supporting documents, with consistent filing and archiving for easy retrieval
• Assist the Financial Manager and Director with finance and administrative tasks relevant to the role
• Send invoices and proof of delivery documents to major client’s weekly and follow up on document queries
• Complete and submit the weekly schedule; review reconciliations, provide feedback and manage claims on GATEWAYS
• Prepare and submit the Supercare rebate spreadsheet by the 5th of each month for the previous month’s invoices
• Process and invoice customer orders accurately and promptly, and resolve customer queries or refer them to the appropriate person
• Handle stock purchasing and supplier stock receipts within the company’s approval procedures
• Prepare delivery trip sheets and assist with coordinating warehouse and delivery activities
• Verify stock loaded onto delivery vehicles against the relevant delivery documentation and report discrepancies
• Load invoices requiring credit processing for review and processing by the Financial Manager
• Assist with stocktakes, including capturing and recording stock data accurately
• Supplier reconciliations and payment supporting documents are complete and submitted by the agreed month-end deadline
• Creditor and bank expense entries are accurate, supported and recorded in the correct company; discrepancies are followed up promptly
• Customer orders, stock receipts, delivery checks and stocktake captures are accurate, with discrepancies reported promptly
• Financial and operational documents are complete, organised and readily retrievable
• Prepare transactions, reconciliations and supporting schedules within assigned access rights and approval procedures
• Submit payment packs to the Financial Manager and load invoices for credit processing by the Financial Manager
• Refer payment authorisation, credit approval and unresolved exceptions to the designated approver

Skills

Creditors reconciliations

Financial administration

Supplier queries

Invoicing / purchasing

Drivers license

Education

Degree / Diploma in bookkeeping or accounting

Grade 12 / Matric

Tools

AccPac

Sage

Excel

Word

Outlook

Job description

JVR Software in Gqeberha seeks a dedicated finance assistant focused on creditors, reconciliations and supplier queries. You will prepare reconciliations, process invoices, and maintain organised records to support month-end close and reporting.

The role requires bookkeeping qualifications, knowledge of AccPac or Sage, and proficiency in Excel/Word/Outlook. A drivers license is beneficial for onsite duties and deliveries.