Debtors & Billing Specialist - Finance Administrator

JVR Software; South Africa; On-site; ZAR 120,000 - 180,000; Full time

Job summary

JVR Software is seeking a Finance Administrator to manage debtors, billing and collections in a fast-paced environment in South Africa. You will prepare invoices, follow up payments, and maintain accurate records while upholding confidentiality and financial controls.

Key responsibilities include processing invoices, managing the debtors book, driving collections to targets, and supporting month-end billing.

Qualifications

• Matric is essential.
• 2-3 years’ experience in debtors, collections and/or billing.
• Strong Excel and Microsoft Office skills.
• Experience working with an ERP or accounting system.
• Strong communication and customer follow-up skills.
• High attention to detail with the ability to work independently.
• Ability to work under pressure and meet month-end deadlines.
• Good command of written and spoken English.

Responsibilities

• Prepare and process audit billing and invoices accurately and within required timelines.
• Ensure all billing information, purchase orders and supporting documentation are obtained before invoicing.
• Manage the debtors book and proactively follow up on outstanding customer payments.
• Drive collections against monthly targets and reduce overdue debt.
• Send customer statements and follow up on outstanding invoices.
• Investigate and resolve billing queries, short payments and account discrepancies.
• Liaise with Operations, Coordinators, Finance and clients to resolve issues affecting billing or payment.
• Escalate long-outstanding debt and high-risk accounts when required.
• Maintain accurate records of collection activities, payment commitments and customer correspondence.
• Provide regular billing, collections and ageing updates to management.
• Support month-end billing and debtors reporting.
• Ensure adherence to financial controls, procedures and confidentiality requirements.

Skills

Debt collection

Excel

Microsoft Office

ERP / accounting system

Communication skills

Attention to detail

Time management

English proficiency

Education

Matric

Finance/Accounting qualification

Tools

Microsoft Office 365

ERP/Accounting system

Job description

JVR Software is seeking a Finance Administrator to manage debtors, billing and collections in a fast-paced environment in South Africa. You will prepare invoices, follow up payments, and maintain accurate records while upholding confidentiality and financial controls.

Key responsibilities include processing invoices, managing the debtors book, driving collections to targets, and supporting month-end billing.