Creditors Clerk / Receptionist

Execustaff; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Permanent position

Immediate start

Job summary

Execustaff is seeking a reliable Creditors Clerk / Receptionist for a busy manufacturing and installation company in Cape Town. The role combines financial administration with front-desk duties, requiring accuracy and organisation.

You will handle accounts payable in Odoo, reconcile supplier statements, process invoices, manage payments, and support the Finance team. Fluency in English and Afrikaans is preferred, and attention to detail is essential.

Qualifications

• 3–5 years' experience in a Creditors, Finance or Accounting Administration role.
• Sound understanding of accounts payable principles and bookkeeping.
• Experience reconciling supplier accounts.
• Strong MS Office and Outlook skills; experience with Odoo advantageous.
• Fluent in English and Afrikaans (spoken and written).

Responsibilities

• Process supplier invoices accurately into Odoo (ERP system).
• Match invoices to purchase orders and delivery notes.
• Verify documentation is complete and authorised.
• Reconcile supplier statements and prepare creditor payment schedules.
• Manage subcontractor and installer payments.
• Follow up on pro forma invoices and tax invoices after payment.
• Record financial transactions accurately in the system.
• Reconcile AP ledger balances and scrap receipts.
• Balance project cost reports to the General Ledger.
• Resolve supplier queries promptly and professionally.
• Maintain petty cash records and filing.
• Assist with month-end procedures and general Finance admin.
• Answer switchboard and welcome clients/visitors.
• Order office stationery and supplies.

Skills

Accounts payable

Reconciliation

Microsoft Excel

Odoo ERP

Attention to detail

Organisational skills

Communication

Confidentiality

Reception duties

Education

Finance or accounting qualification

Tools

Odoo ERP

Microsoft Excel

Microsoft Word

Outlook

Job description

A manufacturing and installation company is looking for a reliable, organised and detail-oriented Creditors Clerk / Receptionist.

This role is ideal for someone who enjoys working in a fast-paced environment, has strong accounting administration skills and takes pride in accuracy and efficiency.

Minimum Requirements:

• 3–5 years' experience in a Creditors, Finance or Accounting Administration role.
• Sound understanding of accounts payable principles and bookkeeping.
• Experience reconciling supplier accounts.
• Strong computer literacy, including Microsoft Excel, Word and Outlook.
• Experience using accounting software (Odoo experience will be advantageous).
• Relevant finance or accounting qualification will be advantageous.
• Fluent in both English and Afrikaans (spoken and written).

Key Responsibilities (include, but are not limited to):

• Process and capture supplier invoices accurately into Odoo(Erp system).
• Match supplier invoices to purchase orders and delivery notes.
• Verify that all invoices and supporting documentation are complete and correctly authorised.
• Reconcile supplier statements and prepare creditor payment schedules.
• Manage subcontractor and installer payments.
• Follow up on pro forma invoices, quotes and obtain tax invoices after payment.
• Ensure all financial transactions are accurately recorded within the accounting system.
• Reconcile Accounts Payable ledger balances.
• Reconcile scrap metal receipts and payments.
• Balance project cost reports to the General Ledger to ensure correct cost allocations.
• Resolve supplier queries promptly and professionally.
• Maintain accurate petty cash records and supporting documentation.
• Assist with month-end finance procedures.
• Maintain organised electronic and manual filing systems.
• Answer the company switchboard professionally.
• Welcome clients and visitors.
• Order office stationery and supplies.
• Provide general administrative support to the Finance department.
• Perform any other reasonable duties as requested by the Financial Director.

Skills and Competencies:

• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise multiple tasks and meet deadlines.
• Good problem-solving skills.
• Professional communication and interpersonal skills.
• High levels of integrity and confidentiality.
• Ability to work independently as well as within a team.

What is offered:

• Permanent position.
• Supportive and professional working environment.
• Opportunity to work within a well-established and growing company.
• Immediate start available.