Creditors Clerk

Staff Solutions; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Staff Solutions is seeking an experienced Accounts Payable professional to manage supplier reconciliations, process invoices, and prepare payment packs. The role requires SAP experience, strong data accuracy, and the ability to maintain vendor master data while ensuring VAT compliance and timely payments.

You will contribute to cash flow insights and support month-end and year-end closing activities within a dynamic finance team.

Qualifications

• Experience in accounts payable processes and reconciliations.
• Strong attention to detail and accuracy in financial data.
• Familiarity with SAP accounting module and supplier setup.

Responsibilities

• Prepare creditors/AP reconciliations and ensure timely resolution of queries.
• Process invoices and purchase orders for proper authorization per policy.
• Post supplier transactions to correct GL accounts and vendors.
• Complete payment packs with PO, goods receipts, tax invoices and statements.
• Daily/monthly reconciliations of supplier statements to AP TB.
• Support cash flow inputs and meet month/year-end deadlines.
• Review new supplier accounts and maintain vendor master data accuracy.
• Ensure VAT compliance and governance adherence in AP processes.

Skills

Accounts payable

Reconciliations

Vendor master data

Communication

Education

Diploma or certificate in Accounting

Tools

SAP

Job description

Job Description

• Prepare Creditors/ Accounts payable Reconciliations.
• Ensure that accounts payable team resolves all queries in a timely manner, accurately and efficiently, engage with suppliers to resolve queries where required.
• Ensure that invoices and purchase orders are properly authorized in accordance with company policies before submitting payment packs for review and approval.
• Accurate processing of all accounts payable/supplier transactions to the correct supplier and General ledger account.
• Ensure accurate and timely completion of payment packs which include Purchase orders, goods received notes, delivery notes, tax invoices and supplier statements.
• Prioritize the submission of payment packs based on the nature of the account (COD, 30 days etc...
• Daily and monthly reconciliations of supplier statements against the AP Trial Balance.
• Audit payment run and manage the distribution of proof of payments and remittances to the relevant internal and external user.
• Provide inputs for cash flow management purpose where required.
• Ensure that month end and year-end financial deadlines for accounts payables are adhered to.
• Review and verify new supplier account details.
• Ensure the accuracy of new vendor master data.
• Ensure the compliance with the relevant sections in the VAT Act.
• Comply with Governance and compliance policies.
• Implement and monitor compliance to accounts payable policies and procedures.
• Identification of internal control weaknesses and suggest/ implement improvements related to the accounts payable process.
• Maintain Excellent working relationship with suppliers and internal departments.

Other Required Skills

• Support your manager in a constructive manner, ensuring that the internal department relationships are properly maintained.
• Personally manage work efficiently.
• High quality work ethic and work accuracy always.
• Effective internal and external relationship building via good communication.
• Participate in all relevant training programs.
• Improving and developing the knowledge and skills of others.
• Ensure that all Health and Safety rules are always adhered to.
• Proper adherence to company policies, procedures, and company assets.
• Good housekeeping and filing.
• Good time management skills.

Minimum Requirements

• Diploma or certificate in Accounting or Bookkeeping
• Minimum of 5 years’ experience in a similar role.
• SAP Accounting system, knowledge and experience.
• Code 8 licence