Accounts Payable Administrator

Elite Search; Gauteng; On-site; ZAR 260,000 - 420,000; Full time

Job summary

Elite Search is seeking an Accounts Payable specialist to take full ownership of the AP function across a multi-entity commercial property portfolio. You will manage a high-volume creditor ledger, process supplier invoices, prepare payment runs, reconcile accounts, and produce audit-ready records for reporting packs.

You will work closely with the Senior Management Accountant to ensure VAT compliance, timely month-end close, and accurate supplier data in the ERP system.

Qualifications

• 3 to 5 years of dedicated accounts payable or creditors experience.
• Experience in commercial property, property investment, or real estate management preferred.
• Proven experience managing a high-volume, multi-entity creditor ledger.
• Experience within formal authorisation frameworks and structured month-end close processes.

Responsibilities

• Receiving, capturing, and coding all supplier invoices across multiple entities and cost centres.
• Ensuring invoices are properly authorised before processing.
• Preparing weekly and monthly payment runs for sign-off.
• Maintaining creditor ageing analysis and resolving queries proactively.
• Reconciling the creditor ledger to supplier statements monthly.
• Preparing AP schedules, aged creditor reports, and accrual schedules for reporting packs.
• Supporting audit preparation with well-organised documentation.
• Ensuring invoices are VAT-compliant and SARS-valid before payment.
• Maintaining supplier master data and records on the ERP system.
• Supporting B-BBEE procurement reporting.

Skills

multi-entity accounting

high-volume AP

Excel expertise

VAT knowledge

supplier relations

Education

BCom in Accounting or Financial Management (NQF Level 7)

National Diploma in Accounting or Finance (NQF Level 6)

Tools

MDA

MRI

Yardi

SAP Real Estate

Job description

About the Role

You'll take full ownership of the AP function across a multi-entity commercial property portfolio. This means managing a high-volume creditor ledger with precision, processing supplier invoices, preparing payment runs, reconciling creditor accounts, and producing clean, audit-ready records that feed into management and shareholder-quality reporting. You'll work closely with the Senior Management Accountant and play a meaningful role in keeping the finance function tight, compliant, and ahead of deadlines. This is not a tick-box role. The business needs someone who is proactive, thorough, and genuinely invested in delivering work they're proud of.

What You'll Be Doing

• Receiving, capturing, and coding all supplier invoices across multiple entities and cost centres
• Ensuring all invoices are properly authorised before processing — no exceptions
• Preparing weekly and monthly payment runs for sign-off
• Maintaining creditor aging analysis and resolving queries and discrepancies proactively
• Reconciling the creditor ledger to supplier statements monthly
• Preparing AP schedules, aged creditor reports, and accrual schedules for reporting packs
• Supporting audit preparation with complete, well-organised documentation
• Ensuring all invoices are VAT-compliant and SARS-valid before any payment is processed
• Maintaining accurate supplier master data and records on MDA (ERP system)
• Supporting B-BBEE procurement reporting

What You'll Need

Qualifications:

• BCom in Accounting or Financial Management (NQF Level 7) — preferred
• National Diploma in Accounting or Finance (NQF Level 6) — minimum
• Candidates completing a BCom with solid working experience will be considered

Experience

• 3 to 5 years of dedicated accounts payable or creditors experience
• Candidates with experience in a commercial property, property investment, or real estate management environment will be given preference
• Proven experience managing a high-volume, multi-entity creditor ledger
• Experience working within formal authorisation frameworks and structured month-end close processes

Technical Skills

• MDA / MRI or Yardi or SAP Real Estate proficiency — preferred not essential
• Advanced Microsoft Excel — pivot tables, VLOOKUP, reconciliation workbooks
• Sound working knowledge of South African VAT legislation
• Familiarity with multi-entity accounting and intercompany transactions

Professional Membership

• Membership of or active progress toward SAIPA, ICB (Senior Bookkeeper or Financial Accountant level), or equivalent is strongly preferred

Who You Are

You are detail-obsessed — not because you have to be, but because getting it right matters to you. You manage your own workload without being chased, you escalte the right things at the right time, and you hold yourself to a high standard. You're not looking for a role where you can coast — you want to contribute, grow, and be part of a team that values what you bring.

You handle sensitive financial information with integrity and discretion, you communicate professionally with suppliers, and you thrive in a structured environment where your work directly supports the bigger picture.