Creditors Clerk

Tsebo Solutions Group; Sandton; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Tsebo Solutions Group is seeking an Accounts Payable Administrator to manage supplier invoices, reconciliations, and payment cycles efficiently. You will maintain creditor records, ensure accurate entries in Dynamics 365, and support month-end activities.

The role involves verification of invoices, detailed reconciliations, and proactive issue resolution with suppliers and internal stakeholders to minimise delays and risk.

Qualifications

• Accounts payable processing and documentation management.
• Supplier reconciliations and statement management.
• Proficiency with financial systems (Dynamics 365 preferred).
• Excel proficiency (intermediate).
• Data capturing and financial record maintenance.
• Financial reporting and analysis.
• Understanding of VAT and basic accounting principles.
• Document management and audit compliance.

Responsibilities

• Process supplier invoices, credit notes, and related documentation accurately and within agreed timelines.
• Verify invoices against purchase orders, approvals, and supporting documentation before processing.
• Maintain complete and accurate creditor records within the finance system.
• Ensure all supplier invoices are captured correctly in Dynamics 365 and other approved financial systems.
• Prepare and submit payment proposals in accordance with the approved payment cycles.
• Obtain supplier statements monthly and perform detailed reconciliations.
• Investigate and resolve discrepancies, outstanding balances, and unreconciled items.
• Follow up on missing invoices, supporting documents, and credit notes to ensure complete reconciliations.
• Maintain a clean creditors ageing profile and ensure overdue items are addressed proactively.
• Ensure compliance with Tsebo financial policies, procedures, and delegated authorities.
• Maintain audit trails and supporting documentation.
• Assist with month-end and year-end accounts payable processes.
• Support internal and external audit requests by providing accurate records and reconciliations.
• Adhere to governance, risk management, and compliance requirements.
• Monitor creditor ageing and report risks, trends, and potential issues.
• Maintain systematic filing of invoices, reconciliations, and payment documentation.
• Generate reports and provide information as required by management.
• Perform ad hoc finance and administrative duties as assigned.

Skills

Accounts payable

Supplier reconciliation

Financial systems proficiency

Microsoft Excel

Data capturing

Financial reporting

VAT understanding

Audit compliance

Education

Grade 12

National Diploma or Certificate in Accounting, Finance, Bookkeeping

Tools

Dynamics 365

Job description

Duties & Responsibilities

Accounts Payable Administration

• Process supplier invoices, credit notes, and related documentation accurately and within agreed timelines.
• Verify invoices against purchase orders, approvals, and supporting documentation before processing.
• Maintain complete and accurate creditor records within the finance system.
• Ensure all supplier invoices are captured correctly in Dynamics 365 and other approved financial systems.
• Prepare and submit payment proposals in accordance with the approved payment cycles.

Supplier Reconciliations

• Obtain supplier statements monthly and perform detailed reconciliations.
• Investigate and resolve discrepancies, outstanding balances, and unreconciled items.
• Follow up on missing invoices, supporting documents, and credit notes to ensure complete reconciliations.
• Maintain a clean creditors ageing profile and ensure overdue items are addressed proactively.

Stakeholder and Supplier Management

• Build and maintain professional relationships with suppliers and internal stakeholders.
• Respond promptly and professionally to supplier and site-related queries.
• Liaise with operational sites to ensure supporting documentation is submitted within required deadlines.
• Escalate unresolved issues appropriately to minimise payment delays and business risk

Financial Control and Compliance

• Ensure compliance with Tsebo financial policies, procedures, and delegated authorities.
• Maintain accurate audit trails and supporting documentation.
• Assist with month-end and year-end accounts payable processes.
• Support internal and external audit requests by providing accurate records and reconciliations.
• Adhere to all governance, risk management, and compliance requirements.

Reporting and Administration

• Monitor creditor ageing and report risks, trends, and potential issues.
• Maintain systematic filing of invoices, reconciliations, and payment documentation.
• Generate reports and provide information as required by management.
• Perform ad hoc finance and administrative duties as assigned.

Skills and Competencies

• Accounts payable administration.
• Supplier reconciliation and statement management.
• Financial systems proficiency (Dynamics 365 preferred).
• Microsoft Excel (intermediate level).
• Data capturing and financial record management.
• Financial reporting and analysis.
• Understanding of VAT and basic accounting principles.
• Document management and audit compliance.

Qualifications

• Grade 12 (Matric).
• National Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field

Experience

• 2-3 years' experience in Accounts Payable, Creditors, or Finance Administration.
• Experience processing high volumes of invoices and supplier reconciliations.
• Experience working within a structured financial control environment.