Utilities Creditors Clerk

Bidvestfacilitiesmanagement; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Bidvestfacilitiesmanagement is seeking an Accounts Payable professional to manage invoice processing, vendor queries, and creditor reconciliations in a structured finance environment.

You will verify tax invoices, process payments, and ensure data integrity while meeting SLA expectations and maintaining orderly filing and remittance practices.

Qualifications

• Matric with Accounting/Maths is required.
• Diploma in Accounting/Bookkeeping is preferred.
• Code 08 driver’s license is required.
• 2–3 years in creditors/accounts payable, ideally with utilities or facilities management exposure.
• Solid accounting knowledge and strong planning/organizing skills.
• MS Excel and MS Outlook (intermediate); SAP knowledge.

Responsibilities

• Verify if invoices are valid tax invoices.
• Process invoices and manage payment proposals.
• Flag significant deviations of interims vs. actual invoices for team correction.
• Reconcile creditors accounts monthly and clear reconciling items.
• Request and follow up on outstanding invoices.
• Handle queries and send remittance advices to vendors; maintain filing.
• Check invoices on payment proposal for accuracy of payments.
• Ensure invoices are date stamped and scanned to server.
• Resolve queries and outstanding issues promptly per SLA.
• Daily management of disposed and active accounts; maintain filing and data integrity.

Skills

Initiative

Deadline driven

Stress tolerance

Written communication

Customer Focus

Innovation

Problem Analysis

Teamwork

Relationship Building

Interactive Reasoning

Education

Matric (Grade 12) with Accounting/Maths

Diploma in Accounting/Bookkeeping

Code 08

Tools

MS Excel

MS Outlook

SAP

Job description

ROLE PURPOSE

Responsible for the handling of Accounts Payable.

MAIN OUTPUTS

• Verify if invoices are valid Tax invoices
• Processing of Invoices
• Flag significant deviations of Interims raised compared to actual invoices for Team Leader to correct
• Reconcile all Creditors accounts on a monthly basis and clear reconciling items
• Request and follow up on outstanding invoices
• Handle queries and send remittance advises to Vendors and conduct own filing thereof
• Check invoices on payment proposal to ensure accurate payments
• Ensure that all processed invoices are date stamped and scanned onto the server
• Ensuring queries and outstanding issues are resolved timeously
• Meeting customers’ service expectations as per the SLA
• Daily Management of Disposed and active accounts
• Ensure that filing is done timeously
• Ensure data integrity

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Grade 12) with Accounting/Maths;
• Diploma in Accounting/Bookkeeping preferred.
• Code 08
• 2–3 years in creditors/accounts payable, ideally with exposure to utilities or facilities management.
• Sound knowledge of Accounting practices, good planning and organizing skills
• MS Excel, MS Outlook (Intermediate skill level), SAP knowledge

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline driven & highly motivated
• Stress tolerance
• Written communication
• Customer Focus
• Innovation
• Problem Analysis
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning