Creditors Clerk

redember-recruitment; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

redember-recruitment seeks an Accounts Payable Specialist to manage supplier invoices, reconciliations and timely payments in our Johannesburg finance team. You will ensure proper authorization and accurate posting to the GL, and prepare payment packs in line with policy.

The role requires strong attention to detail, SAP experience, and solid English communication. A Diploma in Accounting or Bookkeeping and a Code 8 licence are preferred, with at least five years in a similar role.

Qualifications

• Diploma or certificate in Accounting or Bookkeeping required; minimum 5 years’ experience in a similar role.
• SAP Accounting system knowledge and experience required.
• Code 8 licence is preferred.
• Team player with a confident and proactive approach; anticipates issues and requirements.
• Attention to detail and accuracy; ability to read and write in English.

Responsibilities

• Prepare Creditors/Accounts payable reconciliations.
• Ensure accounts payable team resolves queries timely and engages suppliers as needed.
• Authorize invoices and purchase orders per policy before submitting payment packs for review.
• Process accounts payable/supplier transactions accurately to correct supplier and GL accounts.
• Complete payment packs including POs, GRNs, delivery notes, tax invoices and supplier statements.
• Prioritize payment packs based on account type; reconcile supplier statements daily/monthly.
• Audit payment runs and distribute remittances to internal/external users.
• Provide inputs for cash flow management when required.
• Meet month-end and year-end AP deadlines.
• Review new supplier accounts and verify vendor master data.

Skills

Team player

Proactive attitude

Communication skills

English proficiency

Time management

Health & Safety awareness

Education

Diploma or certificate in Accounting or Bookkeeping

Tools

SAP Accounting system

Job description

Roles & Responsibilities

• Prepare Creditors/ Accounts payable Reconciliations
• Ensure that accounts payable team resolves all queries in a timely manner, accurately and efficiently, engage with suppliers to resolve queries where required
• Ensure that invoices and purchase orders are properly authorized in accordance with company policies before submitting payment packs for review and approval
• Accurate processing of all accounts payable/supplier transactions to the correct supplier and General ledger account
• Ensure accurate and timely completion of payment packs which include Purchase orders, goods received notes, delivery notes, tax invoices and supplier statements
• Prioritize the submission of payment packs based on the nature of the account (COD, 30 days etc... Daily and monthly reconciliations of supplier statements against the AP Trial Balance
• Audit payment run and manage the distribution of proof of payments and remittances to the relevant internal and external user
• Provide inputs for cash flow management purpose where required
• Ensure that month end and year-end financial deadlines for accounts payables are adhered to
• Review and verify new supplier account details
• Ensure the accuracy of new vendor master data
• Ensure the compliance with the relevant sections in the VAT Act
• Comply with Governance and compliance policies
• Implement and monitor compliance to accounts payable policies and procedures
• Identification of internal control weaknesses and suggest/ implement improvements related to the accounts payable process, Maintain Excellent working relationship with suppliers and internal departments

Other Required Skills

• Support your manager in a constructive manner, ensuring that the internal department relationships are properly maintained
• Personally manage work efficiently
• High quality work ethic and work accuracy always
• Effective internal and external relationship building via good communication
• Participate in all relevant training programs
• Improving and developing the knowledge & skills of others
• Ensure that all Health and Safety rules are always adhered to
• Proper adherence to company policies, procedures, and company assets
• Good housekeeping and filing
• Good time management skills

Requirements

• Diploma or certificate in Accounting or Bookkeeping Minimum of 5 years’ experience in a similar role
• SAP Accounting system, knowledge and experience
• Code 8 licence Team Player Confident and proactive approach- anticipates issues and requirements Attention to detail Read and write in English